Section 8. General Procedures

A. The authority shall present a proposed calendar and proposed application to the council prior to the beginning of the allocation cycle for a given year. B. The council shall determine the estimated available funding for the allocation cycle for a given year. The authority, at the direction of the council, shall advise school districts of the funding available for each allocation cycle and the resultant potential applicant pool. In making the determination, the council shall consider prior awards for phased projects, contingencies, and phasing requirements as they pertain to current rankings and estimated funding. C. Condition index ranking: (1) In accordance with the calendar established by the council, the authority shall report to the council regarding the methodology used to determine the condition index ranking, including any recommendations for affirming or refining the methodology. (2) The authority, in cooperation with school districts, shall regularly review and update the statewide data used to determine the condition index ranking. School districts shall regularly review and provide corrections of inaccurate or missing data to the authority with respect to the statewide data used to determine the condition index rating. In accordance with the timelines established by the council, the authority shall transmit the application, the calendar, the condition index rankings, and such other information as the council deems relevant to all school districts. (3) A school district aggrieved by a determination of the authority regarding the condition index ranking of a public school under the authority of the district may appeal the matter to the council in accordance with the procedures established in 6.27.1.10 NMAC. The appeal must specify the data that the school district believes to be erroneous. D. The authority shall provide assistance to school districts with respect to the application process and requirements, and preparation of the application, if necessary. E school under the authority of the district may appeal the matter to the council in accordance with the procedures established in 6.27.1.10 NMAC. The appeal must specify the data that the school district believes to be erroneous. D. The authority shall provide assistance to school districts with respect to the application process and requirements, and preparation of the application, if necessary. E. The authority shall provide on-going analyses and technical assistance to school districts with regard to: (1) adequacy standards; 6.27.3 NMAC 2 (2) master plans; (3) educational specifications; (4) preventive maintenance programs, including the implementation and maintenance of the facility information management system (FIMS); (5) assessments used to determine whether a school building is renovated or replaced; (6) space utilization; and (7) phasing, financing and cost benefit analyses. F. The authority shall establish procedures to ensure consultation with the secretary in the event of any potential or perceived conflict between a proposed action of the authority and an educational program. [6.27.3.8 NMAC - N, 06/15/04; A, 08/31/05; A, 07/15/10] 6.27.3.9 STATE/LOCAL MATCH DETERMINATION. The department shall notify the council and each school district of the state/local match for each school district for every allocation cycle in accordance with the calendar established by the council. A. The match shall be calculated annually in accordance with the requirements of Paragraph (5) of Subsection B of Section 22-24-5 NMSA 1978 05; A, 07/15/10] 6.27.3.9 STATE/LOCAL MATCH DETERMINATION. The department shall notify the council and each school district of the state/local match for each school district for every allocation cycle in accordance with the calendar established by the council. A. The match shall be calculated annually in accordance with the requirements of Paragraph (5) of Subsection B of Section 22-24-5 NMSA 1978. In calculating the match: (1) the final prior year net taxable value for the school district means the net taxable value for the calendar year immediately preceding the calendar year in which the allocation is made; (2) the MEM for the school district is the average full-time-equivalent enrollment of students attending public schools, including charter schools, in a school district on the eightieth and one hundred twentieth days of the prior school year; the state MEM is the total final funded MEM for the prior school year as reported by the department. B. The notification shall include the net taxable value, the sum of the property tax mill levies, and the MEM used to determine the state/local match. C. If a school district believes that either the prior year net taxable value for the school district or the MEM used to calculate the state/local match is incorrect, the school district shall notify the department within thirty (30) days of receiving the notification and shall provide documentation as to the data the school district believes to be correct. The department shall review the information provided by the school district and notify the school district and the council of its determination within thirty (30) days of receiving the school district’s objections. D. A school district recognized by the council for conducting an exemplary preventive maintenance program pursuant to Subsection G of 6.27.3.11 NMAC, may be eligible for a reduction in local match of up to five percent (5%) on capital outlay awards. E district and notify the school district and the council of its determination within thirty (30) days of receiving the school district’s objections. D. A school district recognized by the council for conducting an exemplary preventive maintenance program pursuant to Subsection G of 6.27.3.11 NMAC, may be eligible for a reduction in local match of up to five percent (5%) on capital outlay awards. E. Projects which receive phased project funding over multiple award cycles will maintain the state/local match ratio of the year when the project was initially awarded, except in extraordinary circumstances as determined by the council.