Appointment letter

LETTER OF APPOINTMENT

Company name

Company address

Date: Date of issue of letter

Ref. No.: Reference number

Employee name

Employee address

Dear Employee name,

SUB: APPOINTMENT AS Designation

With reference to your application and the interviews you had with us, we are pleased to appoint you as Designation in the services of Company name (the "Company") on the terms and conditions set out below. You are requested to sign the duplicate copy of this letter as a token of your acceptance thereof.

1. DATE OF COMMENCEMENT AND PLACE OF WORK

1.1 Your employment shall commence on Date of joining.

1.2 Your initial place of posting shall be Initial place of posting. The Company reserves the right to transfer you to any of its offices, branches, factories or work-sites in India, or to any associate or subsidiary company, at its sole discretion, in accordance with law.

2. PROBATION

2.1 You shall be on probation for a period of Probation period from the date of joining, which may be extended by the Company for a further period not exceeding Maximum probation extension.

2.2 During probation, your services may be terminated by either party by giving Notice period during probation notice in writing or salary in lieu thereof.

2.3 On successful completion of probation, you shall be confirmed in writing. Absence of any communication shall not be construed as confirmation.

3. REMUNERATION

3.1 You shall be paid a total remuneration of ₹Gross annual salary (CTC) per annum (Cost to Company), Break-up as per Annexure A, subject to statutory deductions including tax deducted at source, Employees' Provident Fund contributions and professional tax.

3.2 Your remuneration shall be reviewed Salary review frequency. Such review shall not entitle you to any automatic increase.

3.3 Any payment received by you from the Company shall be kept confidential and shall not be disclosed to any person, save as required by law.

4. WORKING HOURS, LEAVE AND HOLIDAYS

4.1 You shall work such hours as are prescribed under the applicable provisions of the labour codes and rules for the time being in force, and as notified by the Company from time to time.

4.2 You shall be entitled to leave and holidays as per the Company's leave policy and applicable statutory provisions, including Annual leave days per year days of earned/privilege leave per calendar year, subject to accrual and prior approval.

4.3 You shall be entitled to weekly off(s) as per the Company's shift roster and applicable law.

5. EPF, GRATUITY AND OTHER BENEFITS

5.1 You shall be covered under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, and contributions shall be made as per statutory rates.

5.2 You shall be entitled to gratuity in accordance with the Payment of Gratuity Act, 1972, upon completion of the requisite period of continuous service and subject to the ceiling prescribed thereunder.

5.3 Any other benefits such as insurance, medical cover or performance bonus shall be governed by the Company's policies in force from time to time.

6. EXCLUSIVE SERVICE AND OUTSIDE ACTIVITIES

6.1 Your employment shall be full-time and exclusive. You shall not, during your employment, without the prior written consent of the Company, engage in any other employment, business, consultancy, trade or vocation, whether remunerative or not.

6.2 You shall devote your whole time, attention and skill to the business of the Company.

7. CONFIDENTIALITY AND INTELLECTUAL PROPERTY

7.1 You shall not, during your employment or at any time thereafter, disclose or use any confidential information of the Company, its clients, suppliers or group companies, except in the proper course of your duties or as required by law.

7.2 All intellectual property rights, including inventions, designs, source code, works and materials created by you in the course of your employment, or with the use of the Company's resources, shall vest exclusively in the Company, and you shall execute all documents necessary to perfect such vesting.

7.3 The obligations under Clauses 7.1 and 7.2 shall survive the termination of your employment.

8. CONFLICT OF INTEREST

You shall not engage, directly or indirectly, in any activity that conflicts with the interests of the Company, and shall disclose in writing any actual or potential conflict of interest to the Company.

9. CONDUCT AND DISCIPLINE

9.1 You shall comply with the Company's rules, regulations, policies, code of conduct and lawful directions, as amended from time to time.

9.2 You shall not accept any gifts, commissions or benefits of any kind from any person or party dealing with the Company, save with prior written consent.

9.3 Breach of any of the terms of this letter or of the Company's policies may render you liable to disciplinary action, including termination of employment, in accordance with law.

10. TERMINATION

10.1 After confirmation, either party may terminate this employment by giving Notice period after confirmation notice in writing, or the Company may pay salary in lieu of notice.

10.2 The Company may terminate your employment without notice for misconduct, fraud, dishonesty, insubordination, breach of confidentiality, or any other conduct constituting cause, after following such procedure as may be applicable in law.

10.3 Upon termination or resignation, you shall return all Company property, documents, data and records, and hand over charge in an orderly manner. You shall also comply with the applicable exit formalities and full and final settlement process.

11. NON-SOLICITATION

For a period of Non-solicitation period after cessation of employment, you shall not, directly or indirectly, solicit or entice away any employee, client, customer or vendor of the Company with whom you had dealings during your employment. The Company and you acknowledge that the restrictions in Clauses 7, 11 and this Clause are reasonable and necessary for the protection of the Company's legitimate interests.

12. GOVERNING LAW AND JURISDICTION

This letter shall be governed by and construed in accordance with the laws of India, and the courts at City with exclusive jurisdiction shall have exclusive jurisdiction in respect of any dispute arising out of or in connection with your employment.

13. GENERAL

13.1 This letter, together with the Annexures hereto, constitutes the entire understanding between the parties in respect of your employment and supersedes all prior communications, oral or written.

13.2 No modification of these terms shall be valid unless made in writing and signed by an authorised representative of the Company.

13.3 If any provision of this letter is held invalid or unenforceable, the remaining provisions shall continue in full force and effect.

13.4 Words importing the singular shall include the plural and vice versa.

We welcome you to the Company and wish you a long and successful career with us.

For and on behalf of Company name

Authorised signatory name

Authorised signatory designation

I, Employee name, have read and understood the terms and conditions set out above and accept the appointment on the said terms.

Employee name

Date: Date of employee's acceptance

Place: Place of acceptance

Witness 1:   Witness 2:  

ANNEXURE A

The above is indicative and subject to the Company's compensation policies, statutory changes and applicable tax deductions.