PURCHASE ORDER
Purchase Order No.Purchase order number
Date of IssueDate of issue
Place of IssuePlace of issue
Mode of DispatchMode of dispatch
FROM (BUYER)
Buyer name
Buyer address
GSTINBuyer GSTIN
State & State CodeBuyer state and state code
Contact PersonBuyer contact person
EmailBuyer email
PhoneBuyer phone
CIN (if a company)Buyer CIN
TO (SUPPLIER / VENDOR)
Supplier name
Supplier address
GSTINSupplier GSTIN
State & State CodeSupplier state and state code
Contact PersonSupplier contact person
EmailSupplier email
PhoneSupplier phone
1. The Buyer hereby places a purchase order on the Supplier for the goods described below, on the terms and conditions set out in this Purchase Order.
2. Description of Goods
| Sl. No. | Description of Goods / Specification | HSN Code | Quantity | Unit | Unit Rate (₹) | Amount (₹) |
|---|
| 1 | Item description 1 | HSN code 1 | Quantity 1 | Unit 1 | Unit rate 1 | Amount 1 |
| 2 | Item description 2 | HSN code 2 | Quantity 2 | Unit 2 | Unit rate 2 | Amount 2 |
| Total Basic Value | ₹ Total basic value |
|---|
3. Taxes
| CGST @ CGST rate% | ₹ CGST amount |
| SGST @ SGST rate% | ₹ SGST amount |
| IGST @ IGST rate% | ₹ IGST amount |
| Freight / Other Charges | ₹ Freight and other charges |
| Total Order Value (inclusive of taxes) | ₹ Total order value |
(Total Order Value in words: Rupees Total order value in words only)
4. Delivery
(a)Delivery Schedule: The Supplier shall deliver the goods on or before Delivery date, at the delivery address stated below.
(b)Delivery Address: Delivery address
(c)Terms of Delivery: Terms of delivery
(d)Time is of the essence of this Purchase Order. Delayed delivery beyond Grace period for delivery in days days shall entitle the Buyer, at its option, to levy liquidated damages at Liquidated damages rate per week% of the order value per week of delay, subject to a maximum of Liquidated damages cap percentage% of the total order value, without prejudice to the Buyer's other rights and remedies.
5. Payment Terms
(a)Payment shall be made within Payment terms in days days from the later of (i) receipt of the goods in good condition, and (ii) receipt of a proper tax invoice complying with the CGST Act, 2017.
(b)Mode of payment: Mode of payment
(c)No advance payment is contemplated unless expressly stated: Advance payable: ₹ Advance amount against Condition for advance payment.
(d)The Supplier shall not be entitled to vary the rates stated herein without the Buyer's prior written consent.
6. Inspection and Acceptance
(a)The Buyer shall have the right to inspect and test the goods at delivery or within Inspection period in days days of receipt.
(b)Goods not conforming to the specifications, or rejected on inspection, shall be replaced by the Supplier at its own cost within Replacement period in days days of notice, failing which the Buyer may cancel the rejected portion and recover the price paid therefor together with costs.
7. Warranties and Representations
(a)The Supplier warrants that the goods shall be: (i) new and of sound merchantable quality; (ii) strictly in accordance with the specifications; (iii) free from defects in material and workmanship for a warranty period of Warranty period from the date of acceptance; and (iv) lawfully saleable and free from any third-party lien or claim.
(b)The Supplier warrants that all statutory levies applicable to manufacture up to delivery are included in the price.
8. Compliance with Laws
The Supplier shall comply with all applicable laws in force in India, including the GST laws, labour laws, and applicable safety and environmental regulations.
9. Risk and Title
Risk in the goods shall pass to the Buyer upon delivery at the delivery address; title shall pass upon the Buyer's acceptance or upon payment, whichever is earlier.
10. Indemnity
The Supplier shall indemnify and keep indemnified the Buyer against all losses, claims, penalties and costs arising out of (a) breach of this Purchase Order; (b) defect in title or infringement of intellectual property in the goods; or (c) non-compliance with applicable laws by the Supplier.
11. Force Majeure
Neither party shall be liable for delay or failure to perform due to events beyond its reasonable control, including acts of God, flood, fire, war or government restriction, provided the affected party notifies the other in writing within Force majeure notice period in days days. If the event continues beyond Force majeure termination period in days days, either party may terminate this Purchase Order without liability for the unperformed portion.
12. Termination
The Buyer may terminate this Purchase Order, wholly or partly, by Termination notice period in days days' written notice, or immediately upon the Supplier's material breach or insolvency, without prejudice to accrued rights.
13. Limitation of Liability
Save for the Supplier's indemnity obligations and liability for defective goods, neither party's aggregate liability under this Purchase Order shall exceed Liability cap percentage% of the total order value.
14. Governing Law and Dispute Resolution
(a)This Purchase Order shall be governed by and construed in accordance with the laws of India.
(b)Any dispute arising out of or in connection with this Purchase Order which is not amicably resolved within Amicable resolution period in days days of written notice shall be finally resolved by arbitration under the Arbitration and Conciliation Act, 1996, by a sole arbitrator mutually appointed by the parties. The seat and venue of arbitration shall be Arbitration seat and venue, and the language shall be English.
(c)Subject to the above, the courts at Courts with exclusive jurisdiction shall have exclusive jurisdiction.
15. General
(a)This Purchase Order, together with any agreed specifications, constitutes the entire agreement between the parties in respect of the goods.
(b)No amendment shall be valid unless in writing and signed by both parties.
(c)Notices shall be in writing and delivered to the addresses stated above, and shall be deemed served upon delivery by hand, one business day after dispatch by courier, or upon transmission of email without a delivery-failure message.
(d)Acceptance of goods or commencement of performance by the Supplier shall be deemed unconditional acceptance of these terms, notwithstanding any contrary terms in the Supplier's acceptance or invoice.
SIGNATURES
For and on behalf of the Buyer
Signature
NameBuyer signatory name
DesignationBuyer signatory designation
DateBuyer signature date
For and on behalf of the Supplier (Acceptance)
Signature
NameSupplier signatory name
DesignationSupplier signatory designation
DateSupplier signature date
Note: Stamp duty, if applicable to the acceptance of this order under the relevant State Stamp Act, shall be borne by the Supplier.