Guidance Regarding Use of the NAIC/NIPR Attachments Warehouse for the Electronic Filing of Insurance Producer Licensing Documents

Arkansas Insurance Deparl NCE Mike Beebe Governor OF Attl:-‘ BULLETIN NO.: 13-2009 rn Jay Bradford Commissioner TO: ALL INSURANCE COMPANIES AND INSURANCE PRODUCERS TRANSACTING BUSINESS IN ARKANSAS FROM: ARKANSAS INSURANCE DEPARTMENT SUBJECT: GUIDANCE REGARDING USE OF THE NAIC/NIPR ATTACHMENTS WAREHOUSE FOR THE ELECTRONIC FILING OF INSURANCE PRODUCER LICENSING DOCUMENTS DATE: September 15, 2009 The purpose of this bulletin is to advise all insurance companies and insurance producers transacting business in Arkansas that the Arkansas Insurance Department will immediately begin to accept documents and notices submitted on behalf of insurance producers through the NAIC/NIPR Attachments Warehouse, which will allow for the electronic filing of insurance producer licensing related documents. The Attachments Warehouse is a secure regulatory database which electronically receives, stores, and shares licensing documents with the States that are submitted with respect to applications and/or renewals of insurance producer licenses through the National Insurance Producer Registry (NIPR), a non-profit affiliate of the National Association of Insurance Commissioners (NAIC). If additional information in the form of documentation is required by the Arkansas Insurance Department with respect to an individual producer licensing transaction, this documentation may be submitted via the Attachments Warehouse. The Attachments Warehouse may be used to allow insurance producers to satisfy their regulatory requirements for the notification and reporting of administrative and criminal actions to the insurance commissioner pursuant to Ark. Code Ann. § 23-64-517. Insurance producers may send the required notification and documents to the Attachments Warehouse electronically in lieu of faxing or mailing to the Arkansas Insurance Department. Arkansas is now accepting the electronic notification and reporting of actions submitted electronically to the Attachments Warehouse and will recognize that the reporting of the action to the Warehouse, the subsequent e-mail alert to the Arkansas Insurance Department, and the state's ability to retrieve, review and download that attachment shall satisfy the 1200 West Third Street, Little Rock, AR 72201-1904 • (501) 371-2600 • (501) 371-2618 fax • www.insurance.arkansas.gov Information (800) 282-9134 • Consumer Services (800) 852-5494 • Seniors (800) 224-6330 • Criminal Inv. (866) 660-0888 statutory requirements of the producer to notify and report the action to the Arkansas Insurance Department. This bulletin shall take immediate effect on October 1, 2009. For further information regarding the use of the Attachment Warehouse, please contact the Licensing Division at 501-371-2750 or visit the NIPR website at www.nipr.com. Jay Brad rd Insuranc Co ssioner State o Arkansas g D 9 Date