22 CAR § 100-104. Initial process overview

(a)(1) Any agency which does not have sufficient appropriation and/or funding to complete desired energy efficient upgrades for state-owned facilities may participate in the Sustainable Building Design Program for State Agencies for renovations which exceed two hundred fifty thousand dollars ($250,000) upon Building Authority Division approval. (2) After project approval is provided, the agency may request a transfer from the program appropriation authorized with the Sustainable Building Design Program for State Agencies, Arkansas Code § 22-3-1901 et seq., from the Chief Fiscal Officer of the State. (3) The request shall clearly state the amount required and such other information as may be required by the Chief Fiscal Officer of the State necessary to make a decision regarding the request. (4) Upon approval of the Chief Fiscal Officer of the State, and prior review by the Legislative Council or Joint Budget Committee, the Auditor of State shall be notified of the amount and the purposes for which the appropriation and/or funding is to be transferred, and shall be established upon the books of the Department of Finance and Administration and the Auditor of State. (5) If desired, the appropriation may be supplemental to those regularly appropriated for like purposes by the General Assembly for that agency. (b)(1) The program is intended to provide additional appropriation authority for the program. (2) Funding for the program may be made available by: (A) The Chief Fiscal Officer of the State in the form of a loan; (B) From a transfer from the fund after the required review by the Legislative Council or Joint Budget Committee; (C) Approval by the Chief Fiscal Officer of the State; and (D) Approval through rules established and administered by the division. (3) Moneys made available for the repayment of a loan shall be deposited to the credit of the fund as a refund to expenditure for the year in which the deposit is made. (4) In the event that the funds for the repayment of a loan are held in depositories other than the State Treasury, the administrative head of the affected agency shall issue a check drawn against the funds, which shall be deposited in the fund. (c)(1) Agencies that receive loan funds shall be required to file a financial report annually for expenditures. (2) The report shall be filed with the Chief Fiscal Officer of the State and the Director of the Building Authority Division as directed by the Manager.