22 CAR § 40-104. Officers

(a)(1) The Capitol Zoning District Commission shall have a chair, vice chair, and any other officers deemed necessary by the commission. (2) The secretary shall be the Director of the Capitol Zoning District Commission, serving as an ex-officio member of the commission. (b) Selection. (1) The Governor’s designee shall serve as chair. (2) In the event of the vacancy or discontinuance of the position of director, the chair shall appoint a secretary. (3) All other officers shall be elected at the annual meeting from nominations submitted by membership. (4) A majority vote of the commission membership shall constitute election. (5) Voting on an officer in which there is a contest shall be by written, secret ballot. (6) In the event of a vacancy, the chair shall appoint a member to fill the unexpired term. (c) Terms. (1) The terms of office for officers other than chair and secretary shall be one (1) year. (2) There is no limit on the number of terms an officer may serve. (d) Duties. (1) Chair. The chair shall: (A) Preside at all meetings and hearings of the commission; (B) Appoint members of committees established by the commission; and (C) Sign all approved minutes and, when authorized, other documents assigned by the commission. (2) Vice chair. The vice chair shall preside over any meeting or hearing of the commission in the absence or disability of the chair and fulfill other duties assigned by the commission. (3) Secretary. The secretary shall attend all meetings of the commission, its committees and advisory committees, providing advice on request, and shall be responsible for: (A) Seeing that minutes are recorded for each meeting; (B) Carrying on routine correspondence; (C) Seeing that the files of the commission are maintained; (D) Maintaining a record of the rules and policies of the commission; (E) Maintaining a record of the organization of the commission and its staff; (F) Preparing the agenda of items to be considered at each meeting; (G) Attesting documents of the commission; (H) Maintaining a liaison between the City of Little Rock and the State of Arkansas; (I) Preparing financial reports for the commission; and (J) Any other responsibility the commission might assign.