23 CAR § 320-311. Bank retention of records

(a) Arkansas state banks are required to maintain the following records permanently: (1) Minute books of meeting of stockholders and directors; and (2) Capital stock ledger and capital stock certificate ledger or stocks. (b) All records, other than those described in subdivisions (a)(1) and (2) of this section shall be retained as follows: Examination reports permanent Call reports permanent General ledger permanent Accounts payable 7 years GENERAL Customer relationship contract, after closing Signature cards 10 years Loan applications - Consumer 25 months Loan applications – Business 12 months Overdraft loan agreement 6 years Safe deposit agreement 10 years Night depository agreement 1 year Financial activity records Deposit tickets 10 years Buy/sell orders for securities (after maturity) 3 years Withdrawal receipts 10 years Cash letters 1 year Stop payment orders 6 years Safekeeping receipts 7 years Wire transfer receipts 6 years Safe deposit access records 7 years Accounting records of financial activity Transaction journal 7 years Note and discount register 10 years Draft register 10 years Dividend Checks 10 years Reconciliation record of account activity Customer statements 6 years Checks paid 7 years Supporting and specialized documentation Collateral records or receipts 10 years Amortization records to maturity Credit files 6 years Account analysis records 3 years Proof sheets 3 years Overdrafts 4 years Trial balance 4 years Return or exception items 5 years Transit letters 3 years 1099 forms 5 years DEPOSITS Evidence of compliance with Electronic Funds Transfer Act 2 years Currency transactions over $10,000 reports 5 years Exemption reports and written statements for currency Transactions over $10,000, after removal from exemption list 5 years Taxpayer identification records for certificates of deposit, After redemption 6 years Signature cards for deposit accounts verifying identity of signer 10 years Statements or ledger cards for deposit accounts 6 years Checks, drafts, and money orders over $100 except for accounts Which average 100 checks per month and fall into one of these Categories; payroll, dividend, employee benefit, insurance claims, Medical benefits, government agency, brokers or dealers in Securities, fiduciary accounts, pension or annuity checks, and Checks drawn on other financial institutions 6 years Certificates of deposit records, purchased 5 years Certificates of deposit records, redeemed 10 years Deposit slips or credit tickets for transactions over $100 that identify amount of currency transacted 10 years LOANS GENERAL Credit extension records for transactions over $10,000, excluding real estate required by the Bank Secrecy Act (formerly $5,000) 5 years COMMERCIAL Standby letters of credit records (Regulation H) Not specified INSTALLMENT/CONSUMER Credit evaluations required by Equal Credit Opportunity Act and Regulation B, after notification or final disposition Consumer 25 months Business 12 months Evidence of Compliance with Consumer Credit Protection Act Title IX for EFTS services Until final disposition Evidence of compliance with Truth in Lending requirements (Regulation Z), after disclosure 3 years INVESTMENTS Municipal securities deal transactions records. Forms MSD4 and Forms MSD5 (Regulation H), after disclosure 3 years Broker/deal transactions and commission records, customer account records and related correspondence 3 years Credit information relating to public and investment securities 3 years Records of lost or stolen securities 3 years Transaction records for brokers and dealers extending credit (Regulation T) 3 years TRUST Fiduciary records, after termination of account or settlement of litigation permanent Investments of each trust account shall be kept separate from the assets of the bank 10 years OTHER RECORDS NOT SPECIFIED 6 years (c) All records as noted in the Arkansas Banking Code of 1997, may be retained by photographic or other reproduction methods in lieu of retention of original records.