14 CAR § 5-305. Completion of unpaved road projects

(a) Grant recipients shall comply with the project completion requirements of Arkansas Code § 14-305-107. (b) Upon completion of the project, the grant recipient shall notify the Department of Agriculture and schedule a final inspection of the project. (c) A final inspection must be completed after project completion. (d) The final inspection must include the grant recipient and the department or the department’s designee, and the parties must verify: (1) The project is completed in accordance with the program standards and to the satisfaction of the department; (2) All work elements classified as in-kind services are also completed in accordance with program standards and to the satisfaction of the department; and (3) That work elements proposed in the work plan have been properly installed. (e) Upon completion of the project, the grant recipient shall provide the department a final financial report including: (1) The separate accounting of grant funds required in Arkansas Code § 14-305-107; and (2) A financial report inclusive of grant and nongrant funds. (f) Projects are not closed until the department issues a closure letter. (g) Grant recipients shall comply with the record retention requirements in Arkansas Code § 14-305-108.