24 CAR § 10-103. Organization and operation of the board

(a) The officers of the Board of Trustees of the Arkansas Teacher Retirement System are the chair and vice chair. (b) The election of officers is held in odd numbered years at the first regular meeting of the board after the beginning of the fiscal year. (c) The officers perform the duties prescribed by Robert’s Rules of Order and the law, rules, and policies applicable to the Arkansas Teacher Retirement System. (d)(1) The business of the system is conducted in public meeting pursuant to Robert’s Rules of Order. (2) All meetings are conducted in conformity with the Freedom of Information Act of 1967, Arkansas Code § 25-19-101 et seq. (3) Regular meetings are held at least quarterly. (4) Special meetings may be held on the call of the chair or as scheduled by action of the board in a regular meeting. (5) A quorum for the transaction of business is a majority of the number of voting members of the board. (e)(1) The board may create standing and ad hoc committees the membership of which is determined by the chair. (2) A quorum for the transaction of committee business is a majority of the number of voting members of the committee. (f)(1) The Executive Director of the Arkansas Teacher Retirement System prepares the agenda for regular and special meetings of the board. (2) The agenda is distributed to the board and made available to the public in advance of the meeting. (3) The agenda may be amended by appropriate motion. (g)(1) Trustees, members, and other individuals who wish to have a matter placed as an additional item on an agenda for a regular meeting of the board should submit a request to the executive director to have the matter placed on the agenda. (2) The request should be submitted to the executive director before the regular meeting of the board at which the matter will be included as an agenda item.