24 CAR § 10-405. Employer reports — Submission requirements

(a) A covered employer shall submit: (1) Reports and supporting documentation required by the Arkansas Teacher Retirement System on a monthly and quarterly basis; and (2) Reports and supporting documentation electronically to the system on forms approved by the system. (b)(1) At the request of the system, a covered employer shall provide the system with a memorandum of understanding, partnership agreement, or another similar document related to the covered employer’s actions as a pass-through fiscal agent for a youth participant in a summer work program. (2) A covered employer shall provide the system with all documents related to the agreement designating the covered employer as a pass-through fiscal agent before disbursing compensation to a youth participant. (3) A covered employer that acts as a pass-through fiscal agent shall not report a youth participant as an employee for system purposes. (c)(1) A covered employer that uses a twenty-six-week payroll system shall report an employee’s salary, contributions, and actual working days through the current fiscal year ending June 30 if the employee is a member of the system and retiring. (2) If an employee is a member of the system and retiring effective July 1, a covered employer shall not: (A) Withhold contributions on a salary earned by the member after the close of payroll for the current fiscal year; and (B) Report any salary paid to the member or actual working days performed by the member after the close of payroll for the current fiscal year. (3) The system shall refund employee contributions and employer contributions remitted to the system from a salary paid to the employee after the end of the current fiscal year or payroll period for the current fiscal year. (d) A covered employer may submit a request to the system for a determination on whether a service or position is subject to the provisions of Arkansas Code § 24-7-506. (e)(1) A surcharge employer shall submit a surcharge report monthly to the system with all other reports required by the system. (2) A participating employer shall submit a contribution report monthly to the system with all other reports required by the system. (f) Beginning on July 1, 2022, a covered employer shall: (1) Electronically report employee contributions and employer contributions made by the covered employer through the system portal; and (2) Pay employee contributions and employer contributions through electronic transfer.