25 CAR § 60-104. General Schedule (GS) 02 — Meeting records

(a) The agency, board, or commission that is in charge of the meeting is the party responsible for retaining the meeting records described in this section. (b)(1) The following record retention periods reflect the retention and disposition of the official record regardless of media. (2) Copies used for specific legal, fiscal, or administrative purposes may be either: (A) Retained using the retention for the official version; or (B) Scheduled separately if a different retention is required. (c) Copies of these documents preserved only for convenience of reference or informational purposes may be discarded when no longer needed. Record Number & Category Title Description Minimum Retention Period GS 02001 Meeting - Agenda and Minutes of Governing Bodies Official agenda and minutes of public meetings ‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act Permanent GS 02002 Meeting - Notes of Governing Bodies Official notes from which minutes are intended to be prepared of public meetings ‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act 4 years GS 02003 Meeting - Supporting Documentation of Governing Bodies Records received at public meetings of state agencies, boards, commissions, committees, and councils that include documentation of a substantive nature and are referenced in the minutes ‘Public meetings’ defined as set forth in the Arkansas Freedom of Information Act 1 year