27 CAR § 180-204. Process of selection — First-time applicants

(a)(1) A detailed database will be kept of all applicants. (2) The database will include: (A) Applicant name; (B) Permanent address; (C) Phone number; (D) Email address; (E) Last four (4) digits of Social Security number; (F) Race; (G) Gender; (H) University; (I) Field of study/major; (J) Number of hours completed during previous semester; (K) Cumulative GPA; (L) Date application form and transcript were received; (M) Date scholarship funding was requested; (N) Date scholarship funding was issued; and (O) Date scholarship funding was sent to university. (b)(1) Applications will be screened for eligibility criteria. (2) Those missing any supporting paperwork or failing to meet eligibility criteria will: (A) Not pass the screening phase of selection; and (B) Be sent a letter or email explaining that their application was missing required criteria. (c)(1) Selected by the Director of the State Parks Division, a committee of three (3) or more non–State Parks Division professionals will score each application meeting minimum qualifications. (2) One (1) of these individuals will serve as the scholarship program coordinator. (3) This committee will not have access to information which is collected by the agency for statistical analysis (for example, gender, race, Social Security number). (d) Scoring will be based on a rubric that places emphasis on nonsubjective criteria from applications. (e) Scores will be totaled and entered into a spreadsheet to complete ranking. (f) Scholarships will be awarded competitively, based on ranking, until budgeted funds are exhausted. (g) First-time scholarships will only be awarded during fall semesters. (h) Notification will be sent to applicants not receiving scholarships.