8 CAR § 110-1010. Modifications

(a)(1) After the Board of Directors of the Benton County Regional Solid Waste Management District has approved a grant, any proposed modifications to a grant project will require written approval by the board prior to implementing any change to the project. (2) Modifications include any use of the grant funds in a way which was not specifically identified in the approved grant application. (b)(1) The grantee is required to submit adequate documentation of the proposed changes, on an approved change order form, to the Benton County Regional Solid Waste Management District staff. (2) The change order form must bear the signature of someone within the grantee’s organization who has authorization to apply for and/or modify grants. (3)(A) The fully completed change order proposal will then be added to the agenda of the next regularly scheduled board meeting. (B) The board will: (i) Review the change order request; and (ii) Either approve or reject the proposed change. (c)(1) If the change order proposal is approved by the board: (A) The Chair of the Board of Directors of the Benton County Regional Solid Waste Management District will affix his or her signature to the order; and (B) District staff will notify the grantee of the approval. (2) Implementation of any modifications to the approved grant project may only begin after the approved change order has been received from the district. (d)(1) Modifications that alter the grant category or materially change the project: (A) Must be public-noticed; and (B) Will require a thirty-day public comment period. (2) The grantee will be solely responsible for the cost of publishing the required notice in a newspaper of general distribution within their community. (3) District staff will assist the grantee with developing the language of the notice in order to ensure that all requirements are met. (4) The notice must state that all public comments will be mailed to the district office. (5) The district staff will be responsible for submitting copies of any comments received to the board prior to the board’s review of the proposed change order.