8 CAR § 296-104. Procedures

(a)(1) Each grant recipient shall, until all grant funds are expended on a project, provide Southeast Arkansas Regional Solid Waste Management District staff with an annual report summarizing the activity of the project for that year. (2) The annual report shall include the following: (A) Progress in the project; (B) An expense itemization for each grant award that lists: (i) Each expenditure; (ii) The date; (iii) Item purchased; and (iv) Price and name of vendor; and (C) Equipment purchases, which shall also include: (i) Copies of invoices; (ii) Purchase orders; (iii) Checks; and (iv) Other supporting documentation. (3) Supporting documentation for all other purchases should be kept on file by each grant recipient for a period of five (5) years. (b)(1) Each grantee shall provide Recycling Activity Surveys for a period of five (5) years after a grant award to district staff due by August 1 of each year. (2) The annual Recycling Activity Survey shall include the following information: (A) Tonnage and type of materials collected; (B) Revenues produced from the sale of materials collected; and (C) Total diversion savings calculated using total tons recycled multiplied by the local landfill tipping fee.