8 CAR § 350-812. Minimum Conditions of Grant Acceptance

Final application documents include Minimum Conditions of Grant Acceptance, wherein each applicant agrees to the following upon acceptance of the funded grant: (1)(A) Maintain accurate grant records with an itemized listing of grant expenses including purchase date, item or items purchased, vendor, and purchase price, along with purchase documents, including: (i) Detailed invoice or bill of sale; (ii) Cancelled check copies and photos; and (iii) VIN numbers and/or serial numbers of equipment purchases of three hundred dollars ($300) or more. (B) Purchase document files should be maintained for a minimum of five (5) years; (2)(A) Complete and submit an annual report to the White River Regional Solid Waste Management District: (i) Including the itemized listing of grant expenses in subdivision (1) of this section; and (ii) Summarizing the progress made on the project and its impact on the facility or program. (B) Physical locations of capital equipment should also be listed in this report; (3)(A) Maintain information for the state Recycling Activity Survey, which is to be submitted through the district for a period of five (5) years after the grant award. (B)(i) The quantities of materials recycled/diverted (tons, cubic yards, gallons, etc.) and any revenue received from the sale of wastes diverted or recycled should be recorded throughout the state fiscal year (July 1 – June 30). (ii) These numbers are necessary for completion of the Recycling Activity Survey, which is required annually by Arkansas Reg.11.409(B); and (4) All purchases of property, equipment, and materials will be in accordance with the appropriate state purchasing law for the applicant entity (county, first-class city, second-class city, and incorporated town).