9 CAR § 30-506. Children’s records behavior management

(a) The agency shall keep a confidential case record for each child that includes the following: (1) Demographic information; (2) Plan of safe care, if applicable; (3) A complete intake; (4) Consents, including consent for medical care, and authority to place the child; (5) Interstate Compact on the Placement of Children, Arkansas Code § 9-29-201 et seq., information, if applicable; (6) Treatment plans and treatment plan reviews; (7) Copies of legal documents, for example, birth certificates, Social Security cards, or court orders, or documentation of its attempts to obtain the documents; (8) Physical exams and immunization records, or documentation of its attempts to obtain the documents; (9) Psychological reports, if applicable; (10) Psychosexual evaluation; (11) Educational reports, if applicable; (12) Disciplinary and incident reports, if applicable; (13) Records of visitation and family contacts, if applicable; (14) Documentation of casework services and child contact, current to within one (1) month of occurrence; and (15) Discharge statement. (b) Records for each child shall be kept for five (5) years from the date of discharge, unless otherwise specified by Arkansas law. (c)(1) The agency shall have a written plan providing for appropriate supervision of children during activities away from the foster home. (2) A copy of the plan shall be: (A) Provided to the direct caregiver or caregivers; and (B) Placed in the child’s record.