13 CAR § 1-505. Reduction of standard depository requirement

(a) Waivers. (1) When a documents liaison sees that a printing run is too small to fill the SDR without a financial hardship on the agency, the liaison may request a waiver from the State and Local Government Publications Clearinghouse to reduce the number of copies required for submission. (2) Each waiver shall specify the number of copies to be supplied by the agency accordingly: Printing Run Depository Requirement 300 or more copies SDR 100-299 copies LDR 1-99 copies 4 copies (b) Type waivers. (1) Certain publication types are determined by the clearinghouse to be appropriate for inclusion only in the Arkansas State Library’s collections. (2) The SDR is waived for these publication types, and four (4) copies are required by the clearinghouse. (3) These document types are listed in the State Documents Depository Program Guidelines. (c) Exemptions. (1)(A) Some publication types are determined by the clearinghouse to be unnecessary for retention by any depository. (B) Agencies need not supply any copies of these to the library. (C) Exempted document types are noted in the Documents Depository Program Guidelines. (2)(A) Exemptions to the requirement of submitting three (3) copies of a publication to the clearinghouse for interlibrary loan purposes are noted in Arkansas Code § 13-2-201(a). (B) These specific exemptions do not apply to the official permanent depository copy, which must be submitted to the library. (3) Exemptions to the requirement of submitting a single depository copy to the State Documents Depository collection are listed in Arkansas Code § 13-2-201(a)(4) and (5).