13 CAR § 26-104. Grant payments

(a) Payments. (1) All grant payments will be made directly to the grantee (the Main Street program). (2) The grantee should use the following procedure: (A)(i) Submit an Arkansas Historic Preservation Program invoice, provided in your grant package, to the Arkansas Historic Preservation Program listing all allowable expenses. (ii) Attach a copy of the vendor's invoice itemizing the costs. (iii) A list of allowable expenses is contained in the AHPP Grant Manual; (B)(i) Depending on the grant payment option specified in the grant contract, the grantee may submit a request for all of the grant charges on one (1) invoice or for partial payment. (ii) No more than four (4) invoices can be submitted on any grant project during a grant cycle; (C)(i) Payment requests should be submitted on Arkansas Historic Preservation Program invoice forms. (ii)(a) Partial payment requests must be accompanied by progress reports and full or final payment requests must be accompanied by the final project report. (b) Invoice forms and progress and final report forms are provided in the Arkansas Historic Preservation Program grant package. (iii) No payment will be made to the grantee unless requests are accompanied by progress or final reports as applicable; and (D) The Arkansas Historic Preservation Program will process the invoice, and a state warrant will be mailed to the grantee within approximately ten (10) working days. (b) Financial records. (1) Grantee is required to maintain accurate records of all expenditures to the project and keep on file for three (3) years after the close of the grant. (2) Grantee should provide all financial records for audit by Arkansas Legislative Audit if requested.