13 CAR § 28-509. Grant payments

(a) Since grants are based on anticipated federal funds or state revenues and not on existing funds, grant amounts could be reduced at any time during the grant period. (b)(1) The schedule of grant payments will depend upon the nature of the project. (2) Grant payments will be made directly to the grantee. (3) No payment will be made to the grantee unless payment requests are accompanied by progress or final reports as applicable. (c) The grantee should use the following procedures: (1) No payment shall be made under this grant agreement until recipient has made a cash match expenditure at least equal to the payment requested; (2)(A) Payments are generally made on a reimbursement basis. (B) The grantee pays up-front project costs and then submits a request for reimbursement to the Arkansas Historic Preservation Program. (C)(i) In the event that funds are needed from the program in advance of service delivery, a request must be made in writing from the grantee to the program. (ii) The program reserves the right to refuse any request for advance payment; (3) One (1) of the following payment options can be used: (A) Partial reimbursement payments upon completion of portions of the project (no more than four (4) requests during grant period); or (B) One (1) full payment upon completion of the total project; (4) Requests for partial reimbursement payments must include: (A) A program progress report/invoice form; (B) Summary of expense form; and (C) Vendor invoice or invoices; and (5)(A) Final payment will be processed upon approval of completed work. (B) Request for final payment must include: (i) A program final report/invoice form; (ii) Vendor invoice or invoices; and (iii) Color photographs of completed project. (d)(1) A copy of each form required for grant payments will be provided in the grant award packet. (2) Please make copies as needed.