13 CAR § 28-603. Bid documentation

City or county agencies are governed by the bid procedures enumerated in the Arkansas public works law, Arkansas Code § 22-9-201 et seq., and must maintain the following bid documentation: (1) Dated copies of all required advertisements; (2) Dated copies of all sealed bids received; (3) Names and addresses of all vendors contacted for quote bids; (4) Quotes from all bids; (5) Documentation of negotiations for negotiated contracts; and (6) Justification for why the lowest bid was not accepted, if such was the case.