13 CAR § 40-101. General — Rule sources

(a) Collection scope. The Arkansas History Commission collection shall pertain to Arkansas history and culture from the earliest times to the present (collectively “archival material”). (b) Acquisition. (1) The commission may acquire government and nongovernment records, secondary source material, artifacts, and other material (collectively "material") by: (A) Salvage; (B) Donation; (C) Gift bequest; (D) Purchase; (E) Loan; or (F) Transfer from government agencies. (2) Authority for material acquisition rests with the State Historian, and all offers of material shall be referred to the State Historian. (c) Material loan. (1) The commission shall not lend material to individuals. (2) The commission may lend material to institutions for specific purposes (such as exhibition) for a specified period of time if such institutions meet professional standards of collections care and management. (3) Loan periods shall extend for one (1) year or less, with an option for annual extensions for up to five (5) years if both parties agree in writing. (4)(A) Authority for outgoing loans resides with the State Historian. (B) If, in the State Historian’s opinion, the loan is not in the best interest of the material’s long-term preservation, the loan request will be denied. (5) Failure to comply with commission rules regarding loaned material will result in: (A) Immediate withdrawal of commission material; and (B) Refusal of future loan requests. (d) Withdrawal of materials. (1) The commission may judiciously withdraw (or “deaccession”) and dispose of archival material from its permanent collection in a timely manner consistent with professionally accepted standards under the following procedures and criteria. (2) A written deaccession request listing the reason or reasons for withdrawal and recommended means of disposal must be signed by the State Historian and approved by majority vote of commission members prior to disposal of archival material. (3) Nothing in this policy shall be construed to interfere with standard archival practice in discarding items in the course of processing or with standard library practice in discarding duplicates or unacceptable books.