R3-10-1402. Recordkeeping; Signature by Responsible Party

A. Except as otherwise specified, all records required under Articles 2 through 17 shall: 1. Include, as applicable, all of the following: a. The name and location of the farm; b. Actual values and observations obtained during monitoring; c. An adequate description, such as the commodity name, or the specific variety or brand name of a commodity, and, when available, any lot number or other identifier, of covered produce applicable to the record; d. The location of a growing area or other area, such as a specific packing shed, applicable to the record; and e. The date and time of the activity documented. 2. Be created at the time an activity is performed or observed; 3. Be accurate, legible, and indelible; and 4. Be dated and signed or initialed by the person who performed the activity documented. B. Records required under Sections R3-10-406, R3-10-504, Article 7, R3-10-807 and R3-10-1115 shall be reviewed, dated, and signed, within a reasonable time after the records are made, by a supervisor or designated representative, unless the farm’s designated representative signed or initialed as the person performing the activity.