R9-10-713. Transportation; Resident Outings

A. An administrator of a behavioral health residential facility that uses a vehicle owned or leased by the behavioral health residential facility to provide transportation to a resident shall ensure that: 1. The vehicle: a. Is safe and in good repair, b. Contains a first aid kit, c. Contains drinking water sufficient to meet the needs of each resident present in the vehicle, and d. Contains a working heating and air conditioning system; 2. Documentation of current vehicle insurance and a record of maintenance performed or a repair of the vehicle are maintained; 3. A driver of the vehicle: a. Is 21 years of age or older; b. Has a valid driver license; c. Operates the vehicle in a manner that does not endanger a resident in the vehicle; d. Does not leave in the vehicle an unattended: i. Child, ii. Resident who may be a threat to the health or safety of the resident or another individual, or iii. Resident who is incapable of independent exit from the vehicle; and e. Ensures the safe and hazard-free loading and unloading of residents; and 4. Transportation safety is maintained as follows: a. Each individual in the vehicle is sitting in a seat and wearing a working seat belt while the vehicle is in motion, and b. Each seat in the vehicle is securely fastened to the vehicle and provides sufficient space for a resident’s body. B. An administrator shall ensure that: 1. An outing is consistent with the age, developmental level, physical ability, medical condition, and treatment needs of each resident participating in the outing; 2. At least two personnel members are present on an outing; 3. In addition to the personnel members required in subsection (B)(2), a sufficient number of personnel members are present to ensure each resident’s health and safety on the outing; 4. Documentation is developed before an outing that includes: a. The name of each resident participating in the outing; b. A description of the outing; c. The date of the outing; d. The anticipated departure and return times; e. The name, address, and, if available, telephone number of the outing destination; and f. If applicable, the license plate number of each vehicle used to transport a resident; 5. The documentation described in subsection (B)(4) is updated to include the actual departure and return times and is maintained for at least 12 months after the date of the outing; and 6. Emergency information for each resident participating in the outing is maintained by a personnel member participating in the outing or in the vehicle used to provide transportation for the outing and includes: a. The resident’s name; b. Medication information, including the name, dosage, route of administration, and directions for each medication needed by the resident during the anticipated duration of the outing; c. The resident’s allergies; and d. The name and telephone number of a designated individual to notify in case of an emergency, who is present on the behavioral health residential facility’s premises.