R9-11-604. Requests for Release of Designated Database Information and Reports

A. Designated database information is confidential, subject to the disclosure provisions of A.R.S. § 32-3249.01(B) and (C) and 9 A.A.C. 1, Article 3. B. The Department: 1. Shall release designated database information in an annual data set; 2. May release designated database information in a customized data set; and 3. May release reports summarizing the designated database information, based upon information requested. C. A person may request the release of designated database information by submitting to the Department: 1. A written request, in a Department-provided format, that includes: a. The name, mailing address, email address, and telephone number of the person submitting the request; b. If applicable, the name, title, email address, and telephone number of an individual from an organization specified according to subsection (C)(1)(a); c. The address to which released designated database information is to be sent; d. In which of the Department-specified, secure formats the person is requesting the released designated database information to be sent; e. If requesting the release of designated database information in a customized data set according to subsection (B)(2), the specific designated database information being requested, including: i. The specific Board or Boards, ii. The time period for the requested designated database information, and iii. Any other descriptors for the requested designated database information; f. The reason the person is requesting the release of designated database information; g. A description of the methods to be used by the person to ensure the privacy and security of released designated database information; h. Attestations that the person requesting the release of designated database information: i. Shall not use or disclose any portion of the released designated database information for any purpose other than a purpose specified according to subsection (C)(1)(f); ii. Shall safeguard the released designated database information from unauthorized access, including ensuring that the designated database information is not re-released to another person; iii. Shall not attempt to reidentify or contact individuals based on released designated database information; iv. Shall notify the Department upon learning the identity of an individual in the released designated database information; v. Understands that failure to ensure the privacy and security of released designated database information may result in denial of future releases of designated database information; vi. Understands that the Department retains ownership of the released designated database information; vii. Shall retain designated database information for a period of no more than five years from the date of release; and viii. Shall submit a certificate of destruction, in a Department-provided format, to the Department upon destruction of the released designated database information; and i. The dated signature of the individual specified according to subsection (C)(1)(b); and 2. Either: a. A fee of $100 for the release of designated database information in an annual data set, or b. A fee that covers the costs of the Department in producing and releasing designated database information in a customized data set. D. A person may request the release of a report summarizing the designated database information or specific portions of the designated database information by submitting to the Department: 1. A written request, in a Department-provided format, that includes: a. The name, mailing address, email address, and telephone number of the person submitting the request; b. If applicable, the name, title, email address, and telephone number of an individual from an organization specified according to subsection (C)(1)(a); c. The address to which the released report is to be sent; d. The specific designated database information to be included in the summarized report, including: i. The specific Board or Boards, ii. The time period of the requested designated database information, and iii. Any other descriptors of the requested designated database information; and e. The dated signature of the individual specified according to subsection (D)(1)(b); and 2. A fee that covers the costs of the Department in producing and releasing the report.