R9-16-312. Equipment and Records

A. A licensee shall maintain an audiometer and other hearing devices according to the manufacturer’s specifications. B. If a licensee uses equipment that requires calibration, the licensee shall ensure that: 1. The equipment is calibrated at least every 12 months and according to the American National Standard Institution/ Acoustical Society incorporated by reference and on file with the Department, with no future additions or amendments, and available from the American National Standards Institution at http://webstore.ansi.org; and 2. A written record of the calibration is maintained in the same location as the calibrated equipment for at least 36 months after the date of the calibration. C. A licensee shall maintain a record according to A.R.S. § 32- 3211 for each client with the following documents for at least 36 months after the date the licensee provided a service or dispensed a product while engaged in the practice of fitting and dispensing hearing aids: 1. The name, address, and telephone number of the client to whom services are provided; 2. A written statement from a licensed physician that the client has medical clearance to use hearing aids or a medical waiver signed by the client who is 18 years of age or older; 3. For each audiometric test conducted for the client, the: a. Audiometric test results by date and procedure used in evaluating hearing disorders or determining the need for dispensing a product or service, b. Name of the individual who performed the audiometric tests, and c. Signature of the individual who performed the audiometric tests; 4. A copy of the bill of sale required in R9-16-311(A)(7); 5. Documented verification of the effectiveness of the hearing aid required in R9-16-311(A)(6); and 6. The contracts, agreements, warranties, trial periods, or other documents involving the client.