R9-19-102. Evidentiary Documents

A person submitting an evidentiary document to support the creation, correction, or amendment of a vital record for an individual or to request a copy of a certificate issued under this Chapter shall ensure that: 1. The evidentiary document: a. Is documentation of a transaction, occurrence, billing, or legal relationship; b. Contains the date the evidentiary document was created; c. Is one of the following: i. An original document; ii. A copy of a document, certified by the issuing entity; iii. A copy of the individual’s medical record; iv. If applicable, a copy of the individual’s mother’s medical record; v. A record or document, accompanied by a written statement signed by the custodian of the record or document, attesting to the validity of the record or document; vi. A document submitted by an independent source directly to the State Registrar or, if applicable, a local registrar; vii. A document in a sealed envelope provided by an independent source; viii. A copy of a published document, such as a newspaper, a magazine, or a book; or ix. A copy of a governmental agency document; and d. Is from a different independent source than any other evidentiary document submitted to support the creation, correction, or amendment of the vital record or the request for the copy of a certificate issued under this Chapter; and 2. If the evidentiary document is in a language other than English, the evidentiary document is accompanied by: a. An English translation of the evidentiary document; and b. A written statement signed by the translator, attesting that the translator is competent to translate the evidentiary document and that the English translation is an accurate and complete translation of the evidentiary document.