R19-3-523. Proposal Negotiations with Responsible Offerors and Revisions of Offers

A. The procurement officer shall establish procedures and schedules for conducting negotiations. The procurement officer shall ensure there is no disclosure of one offeror’s price or any information derived from competing offers to another offeror. B. Negotiations may be conducted orally or in writing. If oral negotiations are conducted, the procurement officer shall confirm the negotiations in writing and provide the document to the offeror. C. If negotiations are conducted, negotiations shall be conducted with all offerors determined to be reasonably susceptible for award. Offerors may revise offers based on negotiations provided that any revision is confirmed in writing. D. The procurement officer may conduct negotiations with responsible offerors to improve offers in such areas as cost, price, specifications, performance, or terms, to achieve best value for the Lottery based on the requirements and the evaluation factors set forth in the solicitation. E. Responsible offerors determined to be susceptible for award, with which negotiations have been held, may revise their offer in writing during negotiations. F. An offeror may withdraw an offer at any time before the best and final offer due date and time by submitting a written request to the procurement officer.