Definitions

The definition of terms as used in these regulations, except as otherwise required by context or provided by law, include those set forth in the Personal Data Act and the Attorney General's Standards and are as follows: (a) "Agency" means each state or municipal board, commission, department or officer, other than the legislature, courts, governor, lieutenant governor, attorney general or town or regional boards of education, which maintains a personal data system. (b) "Attorney" means an attorney at law empowered by a person to assert the confidentiality of or right of access to personal data under these regulations. (c) "Authorized representative" means a parent, or a guardian or conservator, other than an attorney, appointed to act on behalf of a person and empowered by such person to assert the confidentiality of or right of access to personal data under these regulations. (d) "Automated personal data system" means a personal data system in which data are stored, in whole or part, in a computer or in computer accessible files. (e) "Computer accessible files" means any personal data which are stored on-line or off-line which can be identified by use of electronic means, including but not limited to microfilm and microfilm devices, which includes but is not limited to magnetic tape, magnetic film, magnetic disks, magnetic drums, internal memory utilized by any processing device, including computer or telecommunications control units, punched cards, optically scanable paper or film. (f) "Maintain" means collect, maintain, use or disseminate. (g) "Manual personal data system" means a personal data system other than an automated personal data system. (h) "Person" means an individual of any age concerning whom personal data is maintained in a personal data system, or a person's attorney or authorized representative. (i) "Personal data" means any information about a person's education, finances, medical or emotional condition or history, employment or business history, family or personal relationships, reputation or character which because of name, identifying number, mark or description can be readily associated with a particular person. "Personal data" shall not be construed to make available to a person any record described in subdivision (3) of subsection (b) of section 1-19 of the Connecticut General Statutes. (j) "Personal data system" means a collection of records containing personal data. (k) "Record" means any collection of personal data, defined in subsection (i) above, which is collected, maintained or disseminated. (l) "Category of personal data" means the classifications of personal information set forth in subsection (i) above. (m) "Other Data" means any information which because of name, identifying number, mark or description can be readily associated with a particular person. (n) "Board" means the Board of Governors for Higher Education as established by Section 10a-2 of the General Statutes and, where applicable, its predecessor agencies. (o) "Department" means the Commissioner and the Department of Higher Education as described in the General Statutes, specifically Section 10a-5. (p) "Commissioner" means the Commissioner of Higher Education as described in the General Statutes, specifically Section 10a-5.