Application for use of national guard armories/military installations

(a) A formal written request will be made to the OIC, by the lessee, no less than sixty (60) days prior to the proposed starting date of the activity. (b) This sixty (60) day time requirement for the formal letter may be waived by the OIC when circumstances occur beyond the control of the prospective lessee. (c) Documents are to arrive in the Property Administration Office no later than thirty (30) days prior to the start of the rental event. (1) MDCT 4-2 (Application for Lease for Use of Armory), (Exhibit 1). The OIC or his designee, will fill out the Rental Application and will compute the total rental fees based upon the rates applicable to that Armory. (2) The OIC will indicate whether the Maintainer wishes to be paid directly by cash payment or by payroll. (A) If the Maintainer chooses to be compensated by cash payment, such payment shall be made directly to him/her by the Lessee. Maintainers compensated in this manner shall not be considered employees of the State of Connecticut for the purposes of obtaining Workers' Compensation or other employee benefits in the event of injury while so occupied. It shall be the responsibility of the OIC to advise the Maintainer of this situation prior to requesting by which method the Maintainer wishes to be paid. (B) If the Maintainer chooses to be compensated through the payroll, the OIC shall promptly notify the Lessee that he/she will be billed by the State Military Department for services rendered at the appropriate salary rate including all applicable fringe benefits. (3) The prospective lessee must comply with insurance requirements in accordance with Section 27-39-10. (4) All rental fees are to be paid with a certified or cashier's check payable to the "Treasurer, State of Connecticut." (5) If alcoholic beverages of any type are to be sold, the lessee will submit in writing, his request for such activity to the OIC. If approved, it shall be the responsibility of the lessee to obtain all permits as required by the State Liquor Commission. (6) It shall be the lessee's responsibility to obtain a letter from the local fire marshal, prior to the event, attesting that all State fire code requirements have been adhered to. (7) It shall be the lessee's responsibility to obtain a letter from the local police, prior to the event, attesting that all parking and local public safety ordinances have been adhered to. (8) It shall be the lessee's responsibility to obtain local Health Department permits if food is to be sold. (9) It shall be the lessee's responsibility to comply with the Armory Trash Recycling Program. (10) It shall be the lessee's responsibility to comply with all Federal, state and local requirements in accordance with Section 27-39-11. (11) MDCT 4-2A (Post Rental Form), (Exhibit 2). The OIC or his designee will fill out and forward this form to the Property Administration Office within 15 days after the rental. It will reflect all fees charged and will be signed by the OIC and the lessee.