R.C.S.A. § 31-51qq-27
What notice does an employee have to give an employer when the need for FMLA leave is foreseeable?
Cite as Conn. Agencies Regs. § 31-51qq-27
is foreseeable?
(See 29 CFR § 825.302)
(a) An employee shall provide the employer at least 30 days advance notice before FMLA
leave is to begin if the need for the leave is foreseeable based on an expected birth,
placement of a son or daughter for adoption or foster care, or planned medical treatment
for a serious health condition of the employee or a family member. If 30 days notice
is not practicable, such as because of a lack of knowledge of approximately when leave
shall be required to begin, a change in circumstances, or a medical emergency, such
notice as is practicable must be given.
(1) For example, an employee's health condition may require leave to commence earlier
than anticipated before the birth of a child. Similarly, little opportunity for notice
may be given before placement for adoption. Whether the leave is to be continuous
or is to be taken intermittently or on a reduced schedule basis, notice need only
be given one time, but the employee shall provide such notice as is practicable if
dates of scheduled leave change or are extended, or were initially unknown.
(b) "Such notice as is practicable" means notice as soon as both possible and practical,
taking into account all of the facts and circumstances in the individual case. For
foreseeable leave where it is not possible to give as much as 30 days notice, "such
notice as is practicable" ordinarily would mean at least verbal notification to the
employer within one or two business days of when the need for leave becomes known
to the employee.
(c) An employee shall provide at least verbal notice sufficient to make the employer aware
that the employee needs FMLA-qualifying leave, and the anticipated timing and duration
of the leave. The employee need not expressly assert rights under the FMLA or even
mention the FMLA, but may state only that leave is needed for an expected birth or
adoption for example. The employer shall inquire further of the employee if it is
necessary to have more information about whether FMLA leave is being sought by the
employee, and obtain the necessary details of the leave to be taken. In the case of
medical conditions, the employer may find it necessary to inquire further to determine
if the leave is because of a serious health condition and may request medical certification
to support the need for such leave.
(d) An employer may also require an employee to comply with the employer's usual and customary
notice and procedural requirements for requesting leave.
(1) For example, an employer may require that written notice set forth the reasons for
the requested leave, the anticipated duration of the leave, and the anticipated start
of the leave. However, failure to follow such internal employer procedures shall not
permit an employer to disallow or delay an employee's taking FMLA leave if the employee
gives timely verbal or other notice.
(e) When planning medical treatment, the employee shall consult with the employer and
make reasonable effort so as not to disrupt unduly the operations of the employer,
subject to the approval of the health care provider. Employees are ordinarily expected
to consult with their employers prior to the scheduling of treatment in order to work
out a treatment schedule which best suits the needs of both the employer and the employee.
If an employee who provides notice of the need to take FMLA leave on an intermittent
basis for planned medical treatment neglects to consult with the employer to make
a reasonable attempt to arrange the schedule of treatments so as not to unduly disrupt
the employer's operations, the employer may initiate discussions with the employee
and require the employee to attempt to make such arrangements subject to the approval
of the health care provider.
(f) In the case of intermittent leave or leave on a reduced leave schedule which is medically
necessary, an employee shall advise the employer, upon request, of the reasons why
the intermittent/reduced leave schedule is necessary and of the schedule for treatment,
if applicable. The employee and employer shall attempt to work out a schedule which
meets the employee's needs without unduly disrupting the employer's operations, subject
to the approval of the health care provider.
(g) An employer may waive employee's FMLA notice obligations or the employer's own internal
rules on leave notice requirements. In addition, an employer may not require compliance
with stricter FMLA notice requirements where the provisions of a collective bargaining
agreement or applicable leave plan allow less advance notice to the employer.
(1) For example, if an employee (or employer) elects to substitute paid vacation leave
for unpaid FMLA leave, and the employer's paid vacation leave plan imposes no prior
notification requirements for taking such vacation leave, no advance notice may be
required for the FMLA leave taken in these circumstances. On the other hand, FMLA
notice requirements would apply to a period of unpaid FMLA leave, unless the employer
imposes lesser notice requirements on employees taking leave without pay.