Connecticut banks

(a) Administrative/Corporate - Retention Schedule (1) Minute books of meetings (corporators, stockholders, directors and all committees) - Permanent (2) Bank charter or certificate of incorporation, By-laws and Amendments - Permanent (3) Bank call reports - 7 years (4) Directors' examination reports, including outside auditors' reports - 7 years (5) Community Reinvestment Act compliance documentation - 3 years (6) Earnings and dividend reports to supervising agencies - 7 years (7) Bank building/branch offices (approval of commissioner for alterations, acquisitions and improvements and all relevant legal documents regarding same) - 25 years (8) Blanket Bond - 6 years after expiration (9) All other insurance coverage - 2 years after expiration (10) Repaid notes for all types of borrowed funds - 7 years after date of repayment (11) Charged-off asset records - 7 years (12) Leases, agreements and contracts - 7 years after expiration (13) Night depository agreements and contracts - 7 years after expiration (14) Night depository logs/receipts for depositor bags - 1 year after entry or receipt (15) All legal rulings - 7 years after expiration of resulting action (16) All federal and state corporate tax records - 7 years (17) All corporate income and property tax returns - 25 years (18) All federal and state customer tax records and supporting records - 7 years (19) Attachments and garnishments of property due customer (A) After release by judgment or court certificate - 1 year after release (B) After ordinary release - 7 years after release (20) Power of Attorney - 7 years after account is closed (21) Security ledgers (investments) - 7 years (22) Broker-Dealer confirmations of securities transactions - 7 years (23) Broker-Dealer account statements - 7 years (24) Securities purchase and sale blotter - 7 years (25) General Ledger (A) Statement of condition (daily) - 25 years (B) General ledger and subsidiary ledgers - 25 years (C) All general ledger debit and credit tickets - 7 years (26) Central Information File (A) Address changes - 2 years (B) CIF records - 1 year after termination of customer relationship (C) Daily report sheets (any changes in account status) - 1 year (27) Control and Proof (A) Trial balances on all loan and deposit functions - 7 years (B) All transaction journals - 7 years (C) All new and paid-off loan reports - 2 years (D) All delinquent loan reports - 2 years (E) Daily reserve computations - 2 years (F) Balance and verification of cash letters - 2 years (G) Cash letters - 2 years (H) Reconcilement and remittances of serviced loan reports - 2 years (I) Automated clearinghouse, point of sale terminal, automated teller machine and other electronic fund transfer records/transactions - 2 years (28) Purchasing Department (A) Inventory and control records - 7 years (B) Purchase orders - 2 years (C) Paid bills, orders and expense vouchers - 7 years after date of payment (29) Personnel and Pensions (A) Employee list - 3 years (B) Applications (not hired) - 1 year (C) Attendance records - 7 years (D) Employee history records - 3 years after termination (E) Employee insurance benefit records - 3 years after termination (F) Payroll register - 3 years (G) All employee federal and state tax returns - 7 years (H) Employee payroll deduction plans - 7 years (I) Pension option forms - 6 years after expiration of option (J) Pension plans - 7 years after expiration of plan (K) Retirement certificates - 7 years after death of retiree (L) Occupational illness and injury records - 5 years (M) Pension payment register - 7 years (N) All other employee pension documentation - 7 years (30) Capital Stock banks (A) Capital stock certificates (not cancelled), records and stubs - Permanent (B) Capital stock ledger - Permanent (C) Capital stock transfer register - Permanent (D) Receipts of stock certificates, affixed to stub of certificate book - 7 years (E) Proxies - 3 years (F) Dividend checks - 7 years after date paid (G) Dividend register - 7 years (H) Report of lost or stolen certificates - 3 years (I) Cancelled capital stock certificates - 7 years after cancellation (b) Cash - Retention Schedule (1) Due from banks (A) Reconcilement of bank statements - 2 years (B) Check register including all paid checks and drafts - 7 years after issuance of check or draft (C) Deposit records - 7 years (D) Signature authorizations - 7 years after termination of authorization (E) Advices of debit/credit - 6 months (2) Tellers (A) Cash item record - 1 year (B) Tellers' variation record - 1 year (C) Tellers' balance records - 6 months (D) Return item register - 2 years (E) Collection items, incoming and outgoing register - 2 years (c) Deposit Accounts - Retention Schedule (1) Demand accounts (A) Customers' statements - 7 years (B) Deposit and withdrawal tickets - 7 years (C) Stop payment orders and releases, lost check affidavits - 7 years (D) Undelivered statements and cancelled checks - 7 years (E) Unclaimed deposits - 3 years after escheated to State (F) Checks ("on us") - 7 years after date paid (G) Signature cards - 7 years after account is closed (H) BAD checks and forgery data and correspondence - 7 years (I) Advices - 6 months (J) Overdraft reports - 2 months (K) Unless a longer time is required by this section, records sufficient to reconstruct a demand account and either to trace a check in excess of $100 deposited in a demand account through a Connecticut bank's processing system or to describe a check in excess of $100 deposited in a demand account - 2 years (2) Official checks and drafts (A) Officers' checks (if paid) - 7 years after date paid (B) Officers' check register - 7 years (C) Certified checks - 7 years after date paid (D) Certified check register - 7 years (E) Drafts (if paid) - 7 years after date paid (F) Draft register - 7 years (3) Savings and time deposits (A) Deposit and withdrawal tickets - 7 years (B) Affidavit of lost passbook - 7 years (C) Permanent dividend order - 7 years after account is closed (D) Signature cards - 7 years after account is closed (E) Unclaimed accounts - 3 years after escheated to State (F) Certificates of deposit - 7 years after date paid (G) Individual Retirement Accounts (all records) - 5 years after account is closed (4) Club deposits (A) Cancelled checks - 7 years after cancellation (B) Payment record (coupons, etc.) - 2 years (C) Check register - 7 years (d) Loans - Retention Schedule (1) All loans (to the extent applicable) (A) Borrowing resolutions - Until loan is paid (B) Assigned leases, agreements, contracts, deeds, security agreements, releases and other chattel and collateral documents - Until loan is paid (C) Notes, loan agreements and other loan documents - Until loan is paid (D) Loan applications, appraisals, credit reports, financial statements, and all other pertinent loan information (i) For loans which are made - 25 months after loan is paid (ii) For loan applications which have been denied - 25 months after notice of adverse action (E) Liability ledger - 7 years after loan is transferred or paid (F) Inactive credit records and files for paid loans - 7 years after loan is paid (2) Mortgage Loans (A) Construction loan record cards - 7 years after final disbursement (B) Delinquent tax record - 7 years (C) Foreclosed real estate documents - 7 years after disposal of property (D) Escrow analysis - 1 year (E) Payment record (coupons, bills, paid loan ticklers, etc.) - 2 years after respective payment (F) All documents evidencing compliance with Truth in Lending - 2 years after date disclosures are required to be made or action is required to be taken (3) Loans and discounts (A) Collateral receipts (customers) - 7 years after loan is paid (B) Collateral register or cards - 7 years after disposal of collateral (C) Pledge agreements including letter of hypothecation - 7 years after loan is paid (D) Other receipts for items returned to borrower - 7 years (4) Consumer Loans (A) Payment record (coupons, bills, paid loan ticklers, etc.) - 2 years after respective payment (B) Education loan disbursement book (interim loans) - 7 years after transfer (C) Payment register - 7 years after final payment (D) Credit Card applications/files - 2 years after account is closed (E) Interbank credit cards (i) Transmittal/register - 2 years (ii) Sales drafts - 7 years (iii) Customer's statement - 7 years (F) All documents evidencing compliance with Truth in Lending - 2 years after date disclosures are required to be made or action is required to be taken (e) Customer Services - Retention Schedule (1) Safe deposit and safekeeping records (A) Safe deposit contract cards - 7 years after expiration (B) Safe deposit access cards and slips - 7 years (C) Safekeeping records after surrender of item - 7 years (D) Rent and storage payment receipts - 2 years (E) Records relating to contents of drilled boxes - 3 years after escheat or other disposition (F) Cancelled signature cards - 2 years after expiration (2) Special Services (A) Travelers check applications - 2 years (B) Travelers check control and inventory records - 2 years (C) Savings Bond applications - 4 months (D) State Revenue Services Commissioner report of death of joint depositor -7 years (E) Food stamp reports and controls - 1 year (F) All lottery records/advices - 1 year (G) Authorization (transfer of funds) - 7 years (H) Security camera film (processed and unprocessed) and video surveillance system videocassettes, videotape or other output media - 6 months (I) Unless a longer time is required by this section, a record of each advice, request or instruction given or received by a Connecticut bank which results in the transfer of more than $10,000 of funds, currency, checks, travelers checks, money orders, investment securities or credit to any person, account or place outside the United States - 5 years (J) Unless a longer time is required by this section, a record of and each document representing a transfer of more than $10,000 of funds, currency, checks, travelers checks, money orders, investment securities or credit to or from any person, account or place outside the United States - 5 years (K) Unless a longer time is required by this section, each money order or registered check for more than $100 - 5 years (f) International Department - Retention Schedule (1) Cable copies - 7 years (2) Cable requisitions - 7 years (3) Foreign collection register - 7 years (4) Foreign draft applications - 7 years (5) Foreign draft carbons - 7 years (6) Foreign exchange remittance sheets or books - 7 years after issue (7) Foreign mail transfer applications - 7 years (8) Foreign mail transfer carbons - 7 years (9) Letter of credit applications - 7 years (10) Letter of credit ledger sheets - 7 years (g) Trust Department - Retention Schedule (1) Administrative (A) Minute book of meetings (Directors, Trust Committee, Officers' Investment Committee and Trust Policy Committee) - Permanent (B) Surety Bonds - 7 years after expiration (C) Dividend record cards (closed) - 7 years after payment (D) Dividend and interest disbursement checks - 7 years after payment (E) Daily statement of Trust Department - 3 years (F) Individual vault entry tickets - 7 years (G) Inheritance tax returns - 7 years (H) Federal and state tax information returns - 7 years (I) Transfer tax waivers - 7 years (J) Corporate trust ledgers - 7 years (K) Buy and sell orders - 7 years (L) Bonds and coupons - Until cancellation (M) Receipts for cancelled bonds and cancelled coupons - 7 years after account is closed (N) Correspondence - all types - 7 years (O) Signature files - 7 years after account is closed (P) Registered and certified mail reports - 3 years (Q) Paid invoices: Tradesman, professional and miscellaneous - 3 years after payment (R) Security acquisition reports - 7 years (2) Probate Trusts, Guardian, Conservator, Estate Accounts (A) Copy of wills - 7 years after account is closed (B) Receipts for property delivered - 7 years after account is closed (C) Assets, income and principal cash ledgers - 7 years after account is closed (3) Intervivos Trusts, Custody and Agency Accounts (A) Original instruments - 7 years after account is closed (B) Receipts for property delivered - 7 years after account is closed (C) Assets, income and principal cash ledgers - 7 years after account is closed (4) Stock Transfer (A) Cancelled certificates - 7 years after cancellation (B) Dividend assignment - 7 years after release of assignment or account is closed (C) Stockholders ledgers - 7 years after account is closed (D) Transfer journal - 7 years after account is closed (5) General Ledger (A) Trust ledger - 7 years after account is closed (B) Check register - 7 years after issue of check (C) Trust checks cancelled - 7 years after cancellation (D) Asset ledger, cash ledger, investment ledger and stock transfer ledger - 7 years after account is closed