Filing procedure

Any society required pursuant to Section 38a-640 of the General Statutes to file a copy of a form with the Commissioner for approval, shall comply with the following standards: (a) Filing Transmittal Letter. (1) The filing transmittal letter should be sent to the attention of the Life and Health Division of the Insurance Department. (2) The filer shall enclose a return copy of the transmittal letter(s) along with a stamped self-addressed return envelope of a size sufficient to return the duplicate copies of the filing to the society, and one letter size self-addressed stamped envelope to provide the notice required by Section 38a-640-3 (a). (3) The filing transmittal letter shall contain a descriptive caption. The caption shall identify the society and include a brief description of the type of filing, and any applicable form identification number. All subsequent correspondence to the Insurance Department on the filing shall include the caption in the identical form as it was displayed in the original filing transmittal letter, in addition to the date of the original filing transmittal letter (and the Department’s file number, if known). (4) The body of the filing transmittal letter shall list the documents submitted therewith, briefly outline proposed changes, the approval sought, and specify the proposed effective date. When the form(s) sought to be approved by the Commissioner are not subject to the requirements of the Insurance Plain Language Act, Chapter 699a of the General Statutes, the filing transmittal letter shall disclose such fact. (5) The society shall provide in the filing transmittal letter a telephone number for readily contacting the person responsible for submitting the filing. (b) All forms filed with the Insurance Department in accordance with this section shall be filed in duplicate. All such filings must be submitted in a clearly legible condition. (c) All form filings shall include a separate document for the disclosure of the intended use of the form and the method it will be marketed. Such disclosure document, which will delimit the scope of the Commissioner’s approval of the form, shall contain in numerical sequence the following: (1) Information on exactly how the form will be marketed; (2) The market for which the form is intended (such as markets consisting of individuals over age 65); (3) The underwriting basis used, note especially any deviation from standard underwriting rules (medical, non-medical, guaranteed issue, simplified application, etc.); (4) Any limitation of the use of the form by certain agents or brokers; (5) An explanation of any change in benefits which occur while the contract is in force with a reference to the contract provisions which relate to the benefit change; (6) For individual forms, disclosure of whether the commissions and gross premium rates are consistent with those of the society’s individual policies. If the assumptions underlying the premium rates differ from the society’s regular individual policies, an explanation shall be given of the difference, and the reason that use of the form does not result in unfair discrimination; (7) A notation and explanation of any deviation from the society’s usual retention; and (8) Any additional information which may be necessary to completely understand the form and its use in this state. (d) Every form filing shall be completed in "John Doe" fashion. (e) (1) Every form filing subject to the requirements of the Insurance Plain Language Act, Chapter 699a of the General Statutes, shall be accompanied with a certificate signed by an officer of the society, that the form complies with the Insurance Plain Language Act. (2) The certificate required by subdivision (1) of this subsection shall be in the following form: (NAME OF COMPANY) (COMPANY ADDRESS) This is to certify that the forms listed below are in compliance with Chapter 699a of the Connecticut General Statutes. A. Option Selected ________ 1. Policy and its related forms are scored for the Flesch reading ease test as one unit and the combined score is ________________. ________ 2. Policy and its related forms are scored separately for the Flesch reading ease test. Scores for the policy and each form are indicated below: Form Form Number Flesch Score B. Test Option Selected ________ 1. The text was applied to entire policy form(s) ________ 2. Test was applied on a sample basis. Form(s) contain(s) more than 10,000 words. Copy of form(s) enclosed indicating word samples tested. C. Standards for Certification A checked block indicates the standard has been achieved. ________ 1. The policy text achieves a minimum score of 45 on the Flesch reading ease test in accordance with the option chosen in Section A above. ________ 2. It is printed in not less than ten point type, one point leaded. (This does not apply to specification pages, schedules and tables.) ________ 3. The layout and spacing of the policy separate the paragraphs from each other and from the border of the paper. ________ 4. The section titles are captioned in bold face type or otherwise stand out significantly from the text. ________ 5. Unnecessarily long, complicated or obscure words, sentences, paragraphs or constructions are not used in the policy. ________ 6. The style, arrangement and overall appearance of the policy give no undue prominence to any portion of the policy or to any endorsement or riders. ________ 7. A table of contents or an index of the principal sections is included in the policy. (This applies only if the policy has more than 3,000 words or consists of more than 3 pages.) (SOCIETY NAME) ________________ By: _______________________________________ (Date) (Title) (f) Each form filing shall be accompanied with the rates that will be used in connection with such form. (g) When a society makes reference to another document in its filing, it must include a copy and fully disclose the referenced document. (h) The Insurance Department is obligated to collect, pursuant to Section 38a-11 (b) of the General Statutes, form filing fees from foreign or alien societies, if the state in which they are domiciled imposes such (and larger) fees upon Connecticut’s domestic societies. Accordingly, each society domiciled in any other state which requires such fees shall remit the equivalent filing fee (in the form of a check made payable to the Treasurer, State of Connecticut) together with each such filing submitted. The society shall also represent and certify that the fee payment remitted is the same amount required by its domiciliary state or jurisdiction.