Record retention schedule

Record Title Minimum Retention Required Affirmative Action Plan 7 years or until superceded, whichever is later Applications for employment (hired) permanent employee file* Applications for employment (not hired) 5 years Arbitration folder (suggested arrangement by subject) 5 years Certification and Exam request forms (form 8 and 9) 1 year after life of list Certification of Eligibles 1 year after life of list CETA 1 year after audit–Central CETA file kept by State Personnel Correspondence relating to personnel action 3 years Credit Union Deductions until audited, or 3 years, whichever is later Employee Health Benefit form after termination other than retirement 1 year after date of employee termination Employee history cards 55 years after termination Employee performance appraisals, including Managerial MIP permanent employee file* Employees' time sheets until audited, or 3 years, whichever is later Former employees' permanent files (terminated files) 55 years after termination Inquiry regarding availability for appointment 5 years Job Specifications until superceded Longevity Increases until audited, or 3 years, whichever is later Medical Certificates (P33) permanent employee file* Medical Forms/Options changes in medical coverage permanent employee file* Military Service permanent employee file* Monthly Personnel Status Reports (sent to OPM) 1 year MPS exam and records 5 years or as prescribed by an inhouse plan, whichever is later - Notice of Personnel Action (201) permanent employee file* Personnel Position Change (200) 3 years Prior State Service permanent employee file* Record of Overtime Pay until audited, or 3 years, whichever is later Records of grievances 5 years Records of recruitment for individual vacancies 5 years Request for Temporary Service 1 year Request for Temporary Service in Higher Class permanent employee file* Request for Transfer varies depending on collective bargaining agreement Resumes (not hired) 5 years Retirement Forms including retirement application, refund of retirement money, etc. permanent employee file* Routine Correspondence 2 years Salary Schedules until superceded Tuition Reimbursements until audited, or 3 years, whichever is later Unemployment slips (UC-61) permanent employee file* Waiver of Appointments 1 year after life of list Workers' Compensation Records permanent employee file* * Fourteenth item entitled \"Former employees' permanent files (terminated files),\" specifies retention period for this record