8302. STAFF REQUISITIONS

8302 STAFF REQUISITIONS 8302.1 Policy: Staff requisitions shall be processed to maintain current employee information and records through the appropriate preparation of personnel requisition forms. 8302.2 The following procedures apply: (a) The manager for the department receiving the employee shall initiate and submit to Human Resources the personnel requisition form; (b) Personnel requisition forms submitted to Human Resources must be typed and completed with the following information: (1) Name; (2) Address; (3) Social Security Number; (4) Initiation date; (5) Effective date; (6) Proposed action; (7) Present status; and (8) Proposed status. (c) Incomplete forms shall be returned to the sender for completion; (d) Every effort shall be made to prepare approve, and submit personnel requisition forms to Human Resources within five (5) days of status change; (e) Salary adjustments and terminations must be reviewed and approved by the respective Vice President and Human Resources. (f) Human Resources shall process and distribute the personnel requisition forms as follows: (1) Employee’s file; (2) Payroll Department; and (3) Department Manager. (g) A personnel requisition form shall be the only document by which an employee can be entered into payroll and effect a change in status. Department managers, Human Resources and Payroll shall ensure that submitted forms have the appropriate approvals and are completed correctly; and (h) Employees shall be responsible for initiating name, address, and marital status changes by completing an employee change form submitted to their manager. SOURCE: Final Rulemaking published at 45 DCR 7353, 7364 (October 9, 1998).