11112. VENDOR FISCAL/EMPLOYER AGENT FINANCIAL MANAGEMENT SERVICES-SUPPORT BROKER ENTITY FUNCTIONS

11112 VENDOR FISCAL/EMPLOYER AGENT FINANCIAL MANAGEMENT SERVICES-SUPPORT BROKER ENTITY FUNCTIONS 11112.1 My Life, My Way program participants shall receive financial management services and information and assistance services through the VF/EA FMS-Support Broker entity selected by DHCF through a competitive procurement process. 11112.2 The VF/EA FMS-Support Broker entity shall operate in accordance with 26 U.S.C. § 3504 and Rev. Proc. 70-6, as modified by REG-137036 and Rev. Proc. 2013-39, as well as all applicable federal and District labor, citizenship and immigration, and workers compensation requirements. 11112.3 The VF/EA FMS-Support Broker entity shall consist of the following two (2) divisions: The Financial Management Services Division; and The Support Broker Division. 11112.4 The VF/EA FMS-Support Broker entity’s Financial Management Services Division shall provide the following services to My Life, My Way program participants: (a) Assist participants in verifying citizenship status of prospective PDWs; (b) Report PDWs in the District New Hire Reporting System; (c) Collect and process timesheets for PDWs; (d) Process payroll, withholding, filing and payment of applicable federal and District employment-related taxes and insurance for PDWs; (e) Manage the receipt and renewal of workers' compensation insurance policies for participants' PDWs; (f) Track and report participant funds, disbursements, and the balance of participant funds; (g) Process and pay invoices for individual-directed goods and services outlined in the participant's ISP and approved PDS budget; (h) Provide participants with periodic reports of expenditures and the status of their PDS budgets, as described in § 11119.2; (i) Provide customer service, including toll-free phone numbers, written translation, and oral language services in accordance with the Language Access Act of 2004, effective June 19, 2004 (D.C. Law 15-167; D.C. Official Code §§ 2-1931 et seq.); and (j) Any other services specified in the VF/EA FMS-Support Broker entity contract and accompanying documents. 11112.5 The VF/EA FMS-Support Broker entity’s Financial Management Services Division shall execute the following tasks on behalf of DDS: Execute and maintain Medicaid provider agreements for PDWs and individual-directed goods and services vendors who provide goods or services on a recurrent basis and maintain such agreements as authorized under a written agreement with DHCF; Process returned PDW payroll checks and returned payments to individual-directed goods and services vendors in accordance with the District Unclaimed Property Law, effective March 5, 1981 (D.C. Law 3160; D.C. Official Code §§ 41-101 et seq.); and Any other tasks specified in the VF/EA FMS-Support Broker entity contract and accompanying documents. 11112.6 The VF/EA FMS-Support Broker entity’s Support Broker Division shall provide each My Life, My Way program participant with a support broker to furnish information and assistance services. Support brokers shall provide the following services to My Life, My Way program participants: Assist participants in designating an authorized representative, if participants choose to do so; Provide initial orientation to participants and authorized representatives, as appropriate, on participating in the My Life, My Way program, including the role and responsibilities of acting as a "common law employer" and the VF/EA FMS-Support Broker entity, the exercise of employer and budget authority, and management of the PDS budget; Provide initial and ongoing skills training to participants and authorized representatives, as appropriate, on performing as a common law employer, utilizing financial management and information and assistance services provided by the VF/EA FMS-Support Broker entity, and managing the PDS budget; Assist participant/representative-employers in developing, implementing, and revising, as needed, emergency back-up and natural support plans; Receive participants' monthly PDS allocation amount from DHCF and assist participants and authorized representatives, as appropriate, in developing initial and revised PDS budgets using allocation amounts; Conduct monthly phone calls and quarterly in-home visits with all participants and authorized representatives, as appropriate; and Any other services specified in the VF/EA FMS-Support Broker entity contract and accompanying documents. SOURCE: Final Rulemaking published at 70 DCR 008909 (June 23, 2023). District of Columbia Municipal Regulations Public Welfare 29 DCMR § 11112