1611. PERSONNEL RECORDS

1611 PERSONNEL RECORDS 1611.1 Each child-placing agency shall have a personnel file on each employee, which shall include, but not be limited to, the following: (a) The application for employment or resume; (b) Applicant’s educational credentials; (c) At least three (3) letters of reference; (d) Annual performance evaluations signed by both the employee and supervisor; (e) Record of any personnel actions; (f) Documentation of any professional licensure; (g) Name of employee’s immediate supervisor; (h) Documentation of participation in in-service training; (i) Signed statement by employee that written personnel policies were reviewed; (j) Criminal record (other than minor traffic violations); (k) Physical examination reports required in §1612.2; (l) Letter of resignation or reason for termination, upon termination of employment with the agency; and (m) Job position description. 1611.2 Each child-placing agency shall have written procedures to safeguard the confidentiality of the personnel records. 1611.3 Each child-placing agency shall maintain the personnel records of any employee who leaves the agency for a period of five (5) years. SOURCE: Final Rulemaking published at 37 DCR 3033, 3037 (May 11, 1990).