4015. MEAL AND INCIDENTAL EXPENSES; PER DIEM RATES

MEAL AND INCIDENTAL EXPENSES; PER DIEM RATES When meal and incidental expenses are authorized to be reimbursed on a per diem basis: For destinations within the United States, the per diem meals and incidental expense rates that an employee may be paid shall be the rate established by the GSA. For destinations outside the United States, the per diem meal and incidental expense rate that an employee may be paid shall be the rate established by the DoS. 4015.2 If an employee’s meal and incidental expenses are reimbursed on a per diem basis, the amount of the per diem rate to which an employee shall be entitled shall be calculated as follows: When an employee is on government travel for more than twelve (12) hours, but less than twenty-four (24) hours, the meal and incidental expense allowance shall be seventy-five percent (75%) of the applicable daily meal and incidental expense rate. When travel is for twenty-four (24) hours or more, the daily meal and incidental expense allowance shall be as follows: Day of Travel Meals and Incidental Expense Allowance Day of departure Seventy-five percent (75%) of the applicable meal and incidental expense rate Full days of travel One hundred percent (100%) of the applicable meal and incidental expense rate Last day of travel Seventy-five percent (75%) of the applicable meal and incidental expense rate 4015.3 If an employee’s meal and incidental expenses are reimbursed on a per diem basis and a meal is furnished by the government or included in a registration fee or as part of another event or activity that the employee is attending, an amount shall be deducted from the per diem rate as follows: (1) For a furnished dinner: fifty percent (50%); (2) For a furnished lunch: twenty-four percent (24%); and (3) For a furnished breakfast: sixteen percent (16%). (b) An agency may, at its discretion, allow an employee to claim the full daily meal and incidental expense rate even if a meal is furnished by the government or included in a registration fee or as part of another event or activity that the employee is attending, if: (1) (A) The employee is unable to consume the furnished meal because of a medical requirement, religious belief, or dietary restriction; (B) The employee made a reasonable effort to make an alternative meal arrangement, but was unable to do so; and (C) The employee purchased a substitute meal to satisfy his or medical requirement or religious belief; or (2) The employee was unable to take part in the meal furnished by the government or included in a registration fee or as part of another event or activity that the employee is attending due to the conduct of official business. SOURCE: Final Rulemaking published at 67 DCR 7860 (June 26, 2020). District of Columbia Municipal Regulations Government Personnel 6-B DCMR § 4015