4018. ADVANCE PAYMENT OF EXPENSES

ADVANCE PAYMENT OF EXPENSES Whenever possible, an agency shall pay for travel expenses with the agency’s purchase card or through a requisition. When the purchase of travel expenses cannot reasonably be made using the agency’s purchase card or a requisition, an employee may be provided District government funds in advance of travel to pay for the estimated expenses. Advances shall be requested along with the corresponding request for travel approval. An employee may receive an advance of one hundred percent (100%) of the estimated travel expenses that cannot reasonably be secured with the agency’s purchase card or through a requisition. Advances shall be disbursed to an employee no sooner than ten (10) calendar days before the date of travel, unless an earlier disbursement is necessary to secure lower travel rates. An agency shall not advance funds to any employee who has an outstanding advance or portion of an advance due to the government. SOURCE: Final Rulemaking published at 67 DCR 7860 (June 26, 2020). District of Columbia Municipal Regulations Government Personnel 6-B DCMR § 4018