4022. CANCELLATION AND CURTAILMENT OF TRAVEL

CANCELLATION AND CURTAILMENT OF TRAVEL If authorized travel is cancelled: The employee shall immediately notify the travel officer of this fact and submit a refund of any monies advanced in connection with the authorized travel. Advances that are not refunded within three (3) business days shall be recovered by OAG in the manner described in § 4021.6. The individual who made the travel reservations shall immediately cancel any reservations for transportation, lodging, training, seminars, meetings, and/or conferences previously made and seek full refunds of any expenses and advances already incurred or, if refunds are not available, take other reasonable steps to minimize the costs incurred. If authorized travel is cancelled based on an employee’s personal convenience, the employee shall be responsible for any expenses incurred. If authorized travel is cancelled for official purposes, or for a reason beyond the employee’s control that is acceptable to OAG, the agency shall be responsible for any expenses incurred that are not refundable. If the employee paid for the travel expenses with his or her own funds, the agency may reimburse the employee for those expenses that are not refundable. SOURCE: Final Rulemaking published at 73 DCR 010818 (July 31, 2026). District of Columbia Municipal Regulations Office of the Attorney General Personnel 6-C DCMR § 4022