4106. PROCESS FOR THE APPROVAL OF APPLICATIONS SUBMITTED UNDER THE PROGRAM

4106 PROCESS FOR THE APPROVAL OF APPLICATIONS SUBMITTED UNDER THE PROGRAM 4106.1 After an eligible OAG employee completes the Leave Transfer Application Form, including attaching the required documentation, the employee’s timekeeper must verify that the employment information is correct and that all leave has been exhausted. 4106.2 Applications to become a leave recipient will be reviewed to determine if the request to become a leave recipient is necessitated by a prolonged absence due to the employee’s serious health condition or the employee’s responsibility to provide personal care to an immediate relative. 4106.3 As part of the approval process, the employee’s leave records will be reviewed to determine the probability that the eligible employee may separate from service during the period that the transferred leave would be taken; and any exigency or disruption in service that the agency may experience. 4106.4 Once the leave transfer is deemed approved the OAG’s HR Leave Coordinator will: (a) Prepare and forward to the Office of Pay and Retirement Services (OPRS), Office of the Chief Financial Officer, a Leave Used Prior Pay Periods Form (leave adjustment form) to reduce the leave contributor’s annual leave balance in the PeopleSoft automated leave system by the number of hours of leave contributed, with the following notation in the “Remarks” section of the form: “Contribution of (annual) leave to the DCHR Voluntary Leave Transfer Program.” (b) Make the following notation under the “Voluntary Leave Received” (VLR) section in PeopleSoft for the pay period in which the annual leave contribution is effective: “Employee’s (annual) leave balance reduced by contribution of (# of hours) hours to the OAG Voluntary Leave Transfer Program.” SOURCE: Final Rulemaking published at 69 DCR 004271 (April 29, 2022). District of Columbia Municipal Regulations Office of the Attorney General Personnel 6-C DCMR § 4106