Reporting Freedom of Information Act Activity

10.4 - Reporting Freedom of Information Act Activity (Rev. 1, 09-11-02) The contractor's authority to directly release certain kinds of records includes the responsibility for complete and accurate reporting on the use of this authority. The following are reporting requirements for Medicare contractors: • Fill out completely and accurately a Form CMS-632-FOIA for each "direct release." • Maintain in either hardcopy or electronic form a Freedom of Information Daily Log on a daily basis. This log must include the case control number, date of incoming letter, requester's name, subject of the request, the date received in the FOIA unit, the date the response was mailed and the invoiced fee. • Prepare, on a monthly basis, the Summary Sheet for the CMS Monthly FOIA Report (Exhibit B). This Summary Sheet aggregates data from the individual Form CMS-632. • Submit the Daily Log and Summary Sheet for a given month to your RO FOIA Coordinator by the end of the fifth work day of the following month. • Retain copies of all completed Forms CMS-632-FOI in accordance with record retention requirements for FOIA Administrative Files.