Standards for All Records Storage Facilities

30.80.2 - Standards for All Records Storage Facilities (Rev. 13718; Issued: 04-10-26; Effective: 05-11-26; Implementation: 09-14-26) A facility that is used to store Federal records, shall meet the minimum structural, environmental, property and fire safety standards as outlined in 36 CFR Part 1234 Facility Standards for Records Storage Facilities. The facility shall be constructed with non-combustible materials and building elements, including walls, columns and floors. CMS is responsible for ensuring that records in their legal custody are stored in appropriate space as outlined in this part. Under § 1232.18(a), agencies are responsible for initiating action to remove records from space that does not meet these standards if deficiencies are not corrected within 6 months after initial discovery of the deficiencies by NARA or the agency and to complete removal of the records within 18 months after initial discovery of the deficiencies. To store Federal records in a commercial records storage facility, you shall document that the facility meets the 36 CFR 1234 storage standards. You shall submit a Facility Standards for Record Storage Facilities Inspection Checklist (see Exhibit A) for all records storage facilities used to store CMS records to the CMS Records Officer at Records_Retention@cms.hhs.gov .