Completing the Special Projects Form - (Rev. 1, 08-30-02)

110.1 - Completing the Special Projects Form - (Rev. 1, 08-30-02) 1214.1, B1-4214.1 A. General This schedule is used to identify special project activities. Special projects are defined as those activities which may be of critical importance from an operational standpoint but which are not materially significant from a financial standpoint viewed in the context of the contractor's contract/agreement and its requirements. Therefore, reduced budget and cost reporting is required. Special projects may relate to any underlying Medicare function and/or to a specific activity. Because of the non-material (financial) nature of the activity, the contractor shall charge only direct costs and specifically identifiable and incremental overhead/G&A costs to the activity. B. Uses The schedule will be used only if there are special project activities to report. It will generally not be used for the BR but may be used for any or all of the following: SBR, NOBA, IER, and FACP. It shall not be used for cost reporting purposes unless funds are provided in the NOBA. C. Explanation of Entries on Special Projects Schedule 1. Code - Special projects are assigned to the 18000 series for PM activities and to the 28000 series for MIP activities. See §90.4 for a further discussion of activity codes. 2. Description - Brief description of the activity. 3. Productive Hours -The contractor shall include all productive hours. (See §90.9P.) 4. Salaries/Fringe Benefits - The contractor shall include all salaries, wages and fringe benefits. (See §90.9 A-B.) 5. Subcontracts - The contractor shall include all subcontract costs. (See §90.9D.) 6. Other Costs - The contractor shall include all costs and, if applicable, non-COB credits not included in personal service costs and subcontracts. This may include: EDP equipment, other direct costs, other costs, non-COB credits and incremental overhead/G&A. It should not confuse this cost category with the "other costs" reported on the Activity Screen. See §§90.9C and 90.9E-I. It shall also include any adjustments or forward funding when appropriate on the FACP. (See §90.9L-M.) 7. Total Cost - The sum of salaries/fringe benefits, subcontract and all other costs above. Note that special project activity costs are NOT included in any other activity and must be separately reported on this schedule and that total costs should equate to total costs as defined in §90.9K and not to Total Adjusted Cost as defined in §90.9N. 8. Workload - The contractor shall report the related workload if appropriate.