Establishment of Accounting Records - (Rev. 5, 08-30-02)

100.3 - Establishment of Accounting Records - (Rev. 5, 08-30-02) A1-1416.3, B1-4414.3 The contractor shall establish adequate accounting records to ensure that: • The total monetary amount on the payment vouchers issued during the month does not exceed the monthly limitation established by the letter-of-credit; • Funds drawn are properly allocated between HI and SMI benefits. The contractor shall establish memorandum accounts to separate the respective benefit payments; • Refunds received from providers or beneficiaries resulting from prior overpayments or retroactive adjustments are immediately deposited into the FHIBA. The contractor shall credit all such deposits on the day following the date of receipt in its mail room or initial point of entry. (It shall credit within 2 days if the bank is not located in the same city as the contractor.); and • Bank charges for services furnished are in accordance with the contractual agreement and that the volume by types of service (e.g., checks paid and deposits) are in agreement with the contractor's records.