SA Personnel Services

4510 - SA Personnel Services (Rev. 1, 05-21-04) 4510A - Selection of Personnel (Rev. 1, 05-21-04) Personnel employed for, or assigned to, duties the cost of which may appropriately be charged to DHHS must meet the qualification requirements of, and be appointed and paid in accordance with, the personnel standards contained in the approved State plan, the provisions of the State civil service or other merit system of personnel administration in effect for the designated SA, or the “Standard for a Merit System of Personnel Administration” issued by DHHS. The costs of all personnel services required to effectively carry out the SA’s responsibility under its agreement are proper charges to DHHS. In accordance with prevailing State practice, the SA may include fees for consultants and experts as direct personnel service charges in the personnel services detailed in the budget submittal, or as a contractual arrangement under “other direct charges.” (See §4542.) 4510B - Charges for Director and Secretary of State Survey Activities Determined by Pro Rata Method (Rev. 1, 05-21-04) In some agencies a director of survey and certification activities is shared with one or more other agency programs. In such cases, the State survey program’s share of the director’s salary and that of his/her secretary may be determined by a proration method other than time records, provided such method can be shown to be equitable to the State survey program and to the other programs involved. One acceptable method is based on the ratio of the total monies disbursed for personnel services in the State survey program to the total monies disbursed for personnel services in that segment of the agency having the programs for which this director is responsible (including the State survey program). Quarterly charges for this position would be derived by multiplying the salary paid to the incumbent(s) during the quarter by this pro rata percentage. For purposes of this computation, both the amount representing salary paid to the incumbent(s) and the pro rata percentage would be based on actual expenses in each report quarter.