Travel by SA Personnel

4531 - Travel by SA Personnel (Rev. 1, 05-21-04) The cost of travel, including, where appropriate, per diem or subsistence in lieu of per diem, in the State survey program should be charged in accordance with provisions of State law, regulations, and administrative procedure applicable to travel of State employees. 4531A - Certification and Administrative Travel (Rev. 1, 05-21-04) Certification travel includes travel to a facility for initial certification, resurveys for continuing compliance, consultation with a facility applying for certification, and meetings with CMS personnel. Administrative travel is defined as travel within the State for management purposes related to the State survey program to attend agency administrative staff meetings, State survey program meetings or activities conducted or sponsored by CMS, and planning or liaison visits to other agencies having to do with certification. Travel expenses for an employee performing activities for the State survey program and other agency programs may be prorated on the basis of individual trips in accordance with distribution of direct personal service time spent on each program involved as recorded for each trip. Alternatively, such trip records may be accumulated to prorate for an accounting period. For example, if at the end of the period such records showed that a third of the employee’s productive time while in travel status was devoted to the State survey program, then the agency would charge a third of the total travel cost to Federal funds (including transportation, per diem, etc.). In lieu of the proration described above, travel expenses for employees performing activities for the State survey program and one or more other agency programs may be prorated in accordance with the proration of the salary costs of the traveler, or in accordance with the general pro rata formula outlined in §4504, as appropriate. 4531B - Training and Conference Travel (Rev. 1, 05-21-04) This category of travel includes travel that is not directly related to line operations of certification, consultation, and administration. Examples are travel performed: • Incident to orientation and basic training of new employees in areas appropriate to activities in the survey and certification program; and • To meet the needs of experienced employees for retraining. Also included is travel related to conferences, meetings, training institutes, workshops, and seminars, if agenda material is directly related to survey functions. Travel for such purposes may be funded by CMS in accordance with the guidelines on training contained in §4542.2. Travel expenses related to training are to be included in the “Training” line item on the Form CMS-435, line 11.