Postaward conference arrangements.

(a) The contracting officer who decides that a conference is needed is responsible for— (1) Establishing the time and place of the conference; (2) Preparing the agenda, when necessary; (3) Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor; (4) Designating or acting as the chairperson; (5) Conducting a preliminary meeting of Government personnel; and (6) Preparing a summary report of the conference. (b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.