64W-6.005. Award Prioritization and Awards

(1) Applications for loan repayment will be prioritized from highest to lowest by the following method: (a) The FRAMEdental Prioritization Score will be calculated as a weighted total of 85% of the Adjusted Dental HPSA score, plus 15% of the Service Score, plus 10% of the percentage of the dentist’s practice that is composed of Medicaid patients (as a whole number, not a percentage), plus the Recruitment Factor, if eligible. (b) The Adjusted Dental HPSA Score will be computed by: 1. For only one practice location: (DPCH points x HPSA score). DPCH points are calculated based on the hours reported on the applicant’s FRAMEdental Employment Verification Form or FRAMEdental Dental Student Employment Offer Form. Hours reported between 1 and 29 shall be assigned 1 point; hours reported between 30 and 39 shall be assigned 2 points; hours reported at 40 or above shall be assigned 3 points. 2. For multiple practice locations: Applicants providing services at more than one practice location shall be scored using a weighted average of the HPSA scores across all locations, multiplied by the DPCH points assigned to the applicant’s total combined weekly hours. a. The total combined weekly hours from all locations shall be used to determine the DPCH points as defined in paragraph (1)(b). b. The Weighted Average HPSA Score is calculated using the following formula: c. For the purposes of the formula in sub-subparagraph (1)(b)2.b.: (I) WA means the Weighted Average HPSA Score. (II) H1, H2, H3 etc. mean the number of hours worked per week at each specific location. (III) S1, S2, S3 etc. mean the HPSA score of each corresponding location. (IV) T means the total combined weekly hours worked across all locations. d. The Final Score is the product of the Total DPCH Points multiplied by the Weighted Average HPSA Score. (c) The Service Score will be computed by (end date of application period – date of applicant’s first day with the employer) ÷ 100)). If the applicant currently works for multiple employers, the applicant’s longest employer’s start date will be used. (d) The percentage of Medicaid patients at the practice location with the highest number of DPCH will be computed by (Medicaid Percentage (as a whole number) ÷ 10). (e) The Recruitment Factor is an additional 1 point added to the score if the eligible applicant began providing services for their employer in a HPSA after the beginning of the same state fiscal year as the application period. For all others the Recruitment Factor is 0. (f) The calculations set forth in paragraphs (1)(a), (b), (c), (d) and (e) above are illustrated in Figure 1 below. Figure 1. ((DPCH points x HPSA score) × .85) + ((Longest Employment by Days / 100) × .15) + (Medicaid Percentage / 10) + Recruitment Factor (2) All dental HPSA scores will be the score designated by HRSA that was applicable on January 15, or the next business day if the 15th falls on a weekend or holiday. Any applicant working at a facility that is eligible to have its own dental HPSA score will use that facility’s dental HPSA score. If the facility does not have a dental HPSA designation, it is not an eligible location. (3) Loan repayment funds will be disbursed directly to lenders. (4) Payments made to a lender cannot exceed a recipient’s outstanding qualified principal loan balance. (5) In the event that there are mathematical ties (to the eight decimal place) in the priority scores where funding will be exhausted, those applicants with a tied priority score will be funded in the following order of precedence: (a) First, by the highest Adjusted Dental HPSA score as calculated in paragraph (1)(b). In the event this does not resolve the tied priority scores, then (b) Second, by highest Medicaid Percentage. In the event this does not resolve the tied priority scores, then (c) The remaining amount of funding will be equally divided among the tied applicants. (6) All applicants who are prioritized to receive an award will be notified in writing via email to the email address designated in their FRAMEdental Application. Such applicants must confirm the award in the FRAMEworks portal located at https://www.fdohframe.com/s/ within fifteen calendar days of the date the notice is sent. Any applicant that does not confirm their award within the required timeframe will be ineligible to receive an award. Should any awards be declined or become ineligible based on non-responsiveness, the next prioritized applicants will be eligible for an award and upon email notification must confirm such award pursuant to this subsection.