64-4.222. MMTC STS Tracking System Procedures

(1) For the purposes of this rule, the following definitions apply: (a) “Department STS Tracking System” shall have the same meaning as provided in Rule 64-4.221, F.A.C. (b) “Internal STS Tracking System” shall have the same meaning as provided in Rule 64-4.221, F.A.C. (c) “Point-of-sale system” means a computer software system used by an MMTC to accept payments from customers and track sales of marijuana delivery devices and usable product. An MMTC’s Internal STS Tracking System may also serve as the MMTC’s point-of-sale system. (d) “Unique product ID” shall have the same meaning as provided in Rule 64-4.221, F.A.C. (2) An MMTC’s Internal STS Tracking System must remain fully integrated with the Department STS Tracking System, as provided in Rule 64-4.221, F.A.C. If an MMTC’s Internal STS Tracking System disconnects from the Department STS Tracking System for more than 2 hours (meaning communication between the two systems is disrupted), the MMTC must notify the department of the disconnection no later than three hours after the disconnection begins. Notice must be sent to the department via email at ommu_seedtosale@flhealth.gov. (a) An MMTC shall not dispense usable product to qualified patients or caregivers during a period of disconnection unless the MMTC verifies that the qualified patient or caregiver has active status in the Medical Marijuana Use Registry with a current physician certification and sufficient availability within the patient’s current order and supply limit in accordance with Rule 64-4.224, F.A.C. If the Medical Marijuana Use Registry is not available, the MMTC shall not dispense usable product during a period of disconnection. (b) The MMTC must immediately notify the department once communication between the two systems is restored. Within 24 hours of restoration, the MMTC must provide an itemized list in CSV file format of all dispensations that occurred during the outage. The itemized list of dispensations must contain, at a minimum, the following information for each dispensation: date and time of the dispensation, patient ID number, department seed-to-sale inventory identification number, weight dispensed, and dispensing facility location. The itemized list of dispensations must be sent to the department via email at ommu_seedtosale@flhealth.gov. (3) An MMTC shall configure its Internal STS Tracking System in such a manner that it provides to the department, through the application programming interface (API) technology, the information contained in Form DH5059-OMMU-05/2026 (Eff. 05/26), “MMTC Seed-to-Sale Required Data Collection Document,” incorporated by reference herein and available at: https://knowthefactsmmj.com/rules-and-regulations/ and at https://flrules.org/Gateway/reference.asp?No=Ref-19592. An MMTC shall ensure that its Internal STS Tracking System provides the department all required information in accordance with the timeframes stated in the MMTC Seed-to-Sale Required Data Collection Document form. (4) An MMTC shall retain all data recorded in its Internal STS Tracking System for a period of 3 years from the date of entry. Additionally, an MMTC shall, within 48 hours of the department’s request, provide the department, in CSV file format, the native data and information contained in the MMTC’s Internal STS Tracking System. (5) The only persons authorized to use or access the MMTC’s Internal STS Tracking System are: (a) An MMTC owner, officer, manager, or employee; (b) The MMTC’s Internal STS Tracking System vendor; and (c) The Department STS Tracking System vendor. An MMTC shall be subject to disciplinary action in accordance with Rule 64-4.210, F.A.C., for allowing anyone other than the above-listed persons (including, but not limited to, third-party websites) to use or access information contained in its Internal STS Tracking System. (6) Usable whole flower marijuana dispensed by an MMTC and recorded in its Internal STS Tracking System in ounces will be converted to grams by the Department STS Tracking System using the following equation: 1g = 0.0353 oz. (7) An MMTC must record the dispensation of usable product in its Internal STS Tracking System under only one route of administration that has been approved by the qualified physician for the qualified patient (i.e., usable product approved for inhalation must be dispensed and recorded in the MMTC’s Internal STS Tracking System under inhalation). (8) An MMTC shall use the usable product’s department-approved product name when recording and tracking a product in the Department STS Tracking System, the MMTC’s point-of-sale system, and Internal STS Tracking System. (9) An MMTC shall assign a unique product ID to each type of usable product and marijuana delivery device made available to qualified patients. An MMTC shall use the unique product ID when recording and tracking a product or device in its point-of-sale system and Internal STS Tracking System, as provided in the MMTC Seed-to-Sale Required Data Collection Document form. (10) An MMTC shall generate a marijuana transportation manifest from its Internal STS Tracking System each time the MMTC transports marijuana. The transportation manifest generated from the MMTC’s Internal STS Tracking System shall comply with the requirements of s. 381.986(8)(g), F.S. (11) When recording information in its Internal STS Tracking System, an MMTC shall identify with specificity the precise location (e.g., room, storage unit, or other designated area) where the marijuana is located at the facility. An MMTC’s Internal STS Tracking System shall, at all times, accurately identify the specific location of marijuana within the MMTC’s facility. (12) An MMTC shall provide the department written justification for any changes to weight or count inventory, as reflected in the MMTC’s internal STS tracking system, that do not result from a processing step, dispensation of marijuana, wholesale purchase or distribution of marijuana, or disposal of waste. The written justification shall be provided to the department via email at ommu_seedtosale@flhealth.gov within 12 hours of the weight or count adjustment.