69K-6.004. Safekeeping of Records

All burial records referenced in Section 497.276, F.S., and those contracts under the jurisdiction of the Department and the Board of Funeral, Cemetery, and Consumer Services which have not been audited by the Department must be maintained and kept in a secure manner and available for inspection by the Department. For purposes of this rule, “secure” means: (1) A vault or fire-proof container with a properly certified fire resistant capability of at least one hour; or (2) A computer readable media backed up by diskette, or optical disk, or tape which is stored at an off-site location; or (3) Microfilm backed up by a security roll stored at an off-site location; or (4) An electronic storage method which is backed up quarterly to off-site storage in a physical server, virtual server, or the cloud. (5) A duplicate copy of the records referenced in this rule are kept at an off-site location. Records that are deemed “secure” at an off-site location shall be updated or backed up quarterly.